Administrative Assistant - Part Time

Administrative Support:

• Greet constituents (in-person and by phone or email) and fulfill their request for information and support;
• Collect and process incoming and outgoing mail, make interdepartmental deliveries as needed;
• Completes other tasks as needed by the Chief Advancement Officer or Director of Advancement Operations.

Database Support:

• Assist in completing requests through the ticketing system for database requests;
• Update database as needed (including, but not limited to name, address, and other bio changes, relationships, prospect management);
• Assist in conducting wealth analysis;
• Assist in researching new contacts made by fundraisers, and prepare bios as needed for upcoming travel and events;

Event and Other Support

• Run and edit/clean lists for events or mailings;
• Assist in collecting research and giving information for potential event attendees;
• Track RSVPs and assist with follow-up calls for Advancement hosted events;
• Work registration or other events hosted by the Advancement team.

Research Support:

• Assist in locating lost individuals and provide obituaries or verification of death when requested.
• Assist in bio preparation when needed.
• Assist in research assignments (reunion classes, individual requests, hall of fame, board prospects, etc.).
• Assist in scanning top prospect paper files into RE when needed.
• Assist in maintaining the integrity of the alumni database in all areas directly relating to Development to include awards, contributions, directorships, actions, proposals, relationships, etc.
• Assist in updating solicitor information in proposals and relationships.
• Assist in pulling lists for Advancement Officers.
• Assist in entering contact reports into RE when requested.
• Assist in performing searches for biographical and business information through various sources, identify crucial information, and work independently as well as collaboratively with colleagues, faculty, administrators, and other campus employees.

• Must possess a high school diploma and three years of relevant work experience. 
• Must have highly developed interpersonal skills, can meet people with ease, communicate the written and spoken word with tact and diplomacy, and work effectively within every level of CEF.
• The Administrative Assistant must have exceptional computer and data entry skills; must be able to organize data and produce reports, mailing lists, and a variety of related data efficiently.
• Is a self-starter, possesses excellent organizational skills, is well-disciplined, and can work under pressure of many priorities and deadlines. 
• Must be discreet and able to maintain confidentiality as this position has access to highly confidential information.