OB
Facilities & Office Support Specialist
On-Board Companies
🇺🇸 United States
On-site
1 week ago
$25 – $30 / hour
- First Aid
- CPR
- AED
- Outlook
- Excel
- Health insurance
- Pension
1 week ago
For immediate consideration please send your resume toresumes@onboardusa.com
Subject Line: Position Title and State you are located
About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
Position Details:
Title:Facilities & Office Support Specialist
Position Type:3-month contract with additional opportunity contingent upon performance and continued business need
Job Location: Conshohocken, PA
Shift:1st shift
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTO
Compensation: $25/HR- $30/HR
Responsibilities
Facilities & Light Maintenance
- Handle light maintenance requests throughout the office, including tightening loose furniture, repairing or replacing chair arms/casters, plunging toilets, shutting off water in the event of a leak, and other basic facility needs.
- Inspect and assess facility concerns and attempt to resolve, repair, or correct issues when possible.
- Escalate issues to the Landlord (LL) or Facilities Maintenance team when a technician or vendor is required.
- Coordinate vendor arrivals and onsite visits and follow up until issues are fully resolved.
- Maintain and update the facility tracking log throughout the process.
- Use basic hand tools such as a level, drill, and tape measure for light maintenance tasks.
- Install and connect monitors, docking stations, cables, and other basic workstation equipment.
- Test and troubleshoot workstation and conference room AV equipment.
- Replace cords, cables, and other basic equipment as needed.
- Assist employees with basic technology needs and direct more complex issues to the appropriate IT resources, including the IT chat, 800# support line, or Help Hub ticketing system.
- Order replacement IT equipment and supplies for workstations as needed.
- Receive and distribute incoming mail and packages.
- Contact employees regarding package and mail deliveries and securely store items until retrieved.
- Receive shipments from FedEx, UPS, the U.S. Government client, Amazon, and other vendors.
- Weigh and prepare outgoing mail and packages for shipment.
- Create shipping labels, properly pack shipments, and transport outgoing packages to FedEx drop-off locations or the post office as needed.
- Use the FedEx account and appropriate account coding for shipments.
- Unload and run dishwashers and maintain cleanliness and organization of kitchen areas.
- Stock kitchen supplies daily, monitor inventory levels, and place orders as needed.
- Review and reconcile delivery tickets against orders and invoices for accuracy.
- Wipe down kitchen areas, empty coffee grounds/packets, and straighten kitchens throughout the day and at the end of each day.
- Coordinate coffee machine service and vendors as needed.
- Replace refrigerator filters when necessary.
- Identify and respond promptly to maintenance, cleanliness, or safety concerns, including leaks and other potential hazards.
- Refill printers with paper daily and monitor paper and toner inventory.
- Place supply orders as needed.
- Assist employees with basic printer and plotter operation.
- Serve as the point of contact for printer and plotter service issues.
- Coordinate with technicians during onsite service visits.
- Maintain appropriate toner inventory levels.
- Maintain office supply areas and ensure supplies are properly stocked.
- Monitor inventory levels and communicate when additional supplies need to be ordered.
- Complete the monthly office safety tracking process and maintain the Track Record platform.
- Check fire extinguisher inspection tags and ensure required inspections and documentation are current.
- Monitor required HSE documentation, filters, inspections, and other recurring safety-related requirements.
- Upload invoices, receipts, confirmations, and documentation for annual safety training and emergency drills as required.
- Maintain monthly sustainability information in the OSTT tracking system.
- Save monthly utility invoices in the appropriate network folder.
- Upload invoices and required information to OSTT for tracking and reporting of office utility consumption and recycling/shredding efforts.
- Provide backup reception coverage during breaks, vacations, and other periods as needed.
- Answer the door, assist visitors with entering the facility, and follow established front desk procedures.
- Ensure catering deliveries are received and directed appropriately.
- Provide professional and courteous customer service to employees and visitors.
- Receive and review vendor invoices for accuracy.
- Verify invoices against applicable orders, delivery tickets, or other documentation.
- Scan and save invoices in the appropriate vendor folders using established naming conventions.
- Submit accurate invoices to Accounts Payable for processing.
- Communicate building, facility, safety, janitorial, and maintenance issues to office staff and property management via email, signage, or other appropriate communication.
- Post appropriate safety and facility signage, including wet floor/paint signs, "Out of Order" notices, and service call notifications.
- Use cones, caution tape, or other barriers to restrict access to areas when necessary.
- Redirect employee and visitor traffic when repairs or maintenance activities are taking place.
- Serve as an HSE partner for the office, with training provided.
- Serve as a floor warden and assist with emergency evacuation drills.
- Complete First Aid/CPR/AED training when available.
- Maintain knowledge of applicable HSE plans, emergency procedures, and building safety requirements.
- Serve as a backup lead for HSE-related events or situations that may occur within the facility.
- Prioritize the safety of employees, visitors, and others within the office.
- Help maintain the physical security of the office in accordance with established security guidelines.
- Create and recover employee ID badges and manage access cards.
- Assist with visitor access and management.
- Maintain daily headcount reports and employee vehicle parking files.
- Communicate security or emergency-related information as needed.
- Provide professional, hands-on support for changing office needs.
- Assist with company events, including office picnics and other special events.
- Set up tables, chairs, trash/recycling receptacles, and conference rooms as needed.
- Place cones or other barriers to reserve or block parking areas.
- Coordinate with table/equipment rental companies and other vendors.
- Adjust conference room setups and assist with meeting space changes.
- Respond proactively to the evolving needs of the office and provide timely, customer-focused support.
- Must be able to lift up to 60 lbs., bend, carry, climb a ladder, and perform other physical tasks associated with facilities support.
- Good working knowledge of computers and Microsoft Office, includingMicrosoft Teams, Outlook/email and calendars, and Excel.
- Experience creating and managing access card photos and editing, converting, and updating PDF documents.
- Basic knowledge of technology and IT equipment, including monitor installation, docking station setup, cables, and basic troubleshooting.
- Basic knowledge of hand tools, including a level, drill, and tape measure.
- Strong organizational skills and attention to detail.
- Ability to prioritize multiple requests and respond quickly to facility, safety, and employee needs.
- Strong communication and customer service skills.
- Ability to work independently, take initiative, and follow issues through to resolution.
www.onboardusa.com
Apply Today!
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
JD# 26-01469
Facilities & Office Support Specialist · On-Board Companies