Executive Assistant

Job Title:Executive Assistant
Location:Providence, RI
Duration: 02 – 03 months
Work Schedule: 8:00 AM – 4:00 PM (OR) 9:00 AM – 5:00 PM EST

Job Description:

• Executive assistant to support 2 executives within the Deans office.

Primary Responsibilities:

• Calendaring and time management for executives
• Draft emails, letters, and responses
• Meeting preparation: high level as well as large meetings
• Event preparation: assist in setting up, cleaning up and putting materials together
• Travel coordination
• Executive support
• Filing and front desk reception duties
• Other ad hoc support as needed

Environment:

• Smart Casual
• Will need to dress business casual
• Will work within a highly confidential and professional setting
• Will be supporting all levels of "customers" from students to executive levels, government officials, etc.
• Department will pay for garage parking

Technical Skills:

• Office Suite
• Google Suite

Type of Experience Needed:

• Office support experience
• Executive assistant type duties

Years of Experience Needed:3–5 years

Ideal Personality:
Someone who is a quick learner, adaptable, can work as part of a team; someone who will come to work on time and leave at the designated time agreed to; pleasant.

TOP 3 “Must Have” Skills:

1. Calendaring and time management
2. Drafting emails and letters
3. Executive support

Nice-to-Have Skills:

• Understanding of meeting preparation
• Travel coordination
• Events experience