Executive Assistant 2

Day to Day Responsibilities

• Role can be in Oakland, EDH or SoCal. Duration is 3 months. Temp only although that may change.

Your Role

The Product and Health Plan Strategy team develops and implements strategies to promote brand awareness, reinforce value and sales of products and services. The Temporary Executive Assistant, Experienced will report to the Vice President, Health Plan Product Development. In this role, you will manage the VP, Product and Health Plan Strategy and VP, Health Plan Product Development and other Leadership team's schedules, manage information flow in a timely and accurate manner, provide coordination and documentation of travel and expenses, plan and coordinate events, take notes and minutes during select meetings, organize and run select team meetings. Ultimately, you will deliver efficiency for our business by providing personalized and timely support to executive members.

Your Work

• Manage executive calendars, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts
• Coordinate domestic travel arrangements, including flights, hotels, transportation, etc.
• Prepare, submit, and track expense reports in accordance with company policies
• Organize meetings, events, and offsite activities, including room reservations, catering, agendas, and materials
• Support miscellaneous projects, including data gathering, presentation preparation, document management, and meeting follow-up
• Prioritize competing requests, proactively anticipate needs, and respond with a strong sense of urgency to support business objectives and executive priorities
• Exercise sound judgment in assessing priorities, escalating issues appropriately, and driving timely resolution of action items
• Monitor and coordinate action items to ensure timely completion
• Maintain confidential and sensitive information with discretion
• Provide general administrative support as needed to ensure efficient day-to-day operations

Your Knowledge and Experience

• Requires at least 3 years of prior relevant experience
• Outstanding verbal and written communication skills
• Ability to work in a fast-paced environment
• Prior experience working in insurance or other regulated markets preferred but not required
• Experience supporting Vice President-level leaders required
• Demonstrated ability to prioritize competing demands, exercise sound judgment, and act with a strong sense of urgency in a fast-paced environment required

Required Skills (top 3 non-negotiables):

• Experience supporting executives – VP
• Ability to prioritize, work in a fast-paced environment; highly self-sufficient and able to resolve conflict
• Concur, PowerPoint, Outlook, Word, Teams

Preferred Skills (nice to have)

• Healthcare or other highly regulated market
• Ability to craft professional email communications
• Ability to plan and host online team activities

Education Requirements:

High School

Software Skills Required:

MS Office 365 – Outlook, PowerPoint, Word, Teams; Concur; UltiPro or other time management software