TM
Executive/Administrative Assistant
Tailored Management
🇺🇸 United States
On-site
Manager or above
4 days ago
- Outlook
4 days ago
Not enough detail in this posting to match
Location:Â Â 1W37 One West 37th Street, New York, NY 10018
Compensation: $41.12hr | Weekly Pay + Optional Benefits
Benefits: Paid weekly, health, dental + vision insurance available!
Schedule: Â M-F/Full-On Site 3 days a week at the NYC office Hybrid
Contract Length: 3 months| Â conversion pending attendance, performance, and business need
Start date: 10/19/2026
GENERAL FUNCTION:
The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.
MAJOR DUTIES & RESPONSIBILITIES:
- Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
- Organizes and prioritizes daily administrative responsibilities
- Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
- Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
- Ensures supervisor is aware of critical dates and deadlines; follows up where needed
- Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
- Drafts correspondence as necessary and produces error-free and grammatically correct documents
- Maintains a high level of confidentiality and exercises good judgment
- Demonstrates strong communication skills
- Coordinates and manages details of advanced travel arrangements, including international travel and exp
- Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach
- Creates an environment that fosters teamwork and trust
- Proactively communicates potential issues and reminders to executives and coworkers as appropriate
- Organizes and maintains files and sensitive information
BASIC QUALIFICATIONS
Associate’s degree
- 3+administrative experience.
- Advanced proficiency with Microsoft Office Suite
- Excellent organizational and prioritization skills, and ability to balance multiple tasks
- Strong project management skills
- Ability to work independently and exercise sound judgment
- Advanced grammar and written/verbal communication skills
- Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR
- Bachelor’s degree
- 5+ year’s administrative experience
- Experience supporting multiple leaders, including international travel support.
Executive/Administrative Assistant · Tailored Management