Executive Administrative Assistant 3

Summary:

We are seeking a resource to support leadership and business needs across Australia and New Zealand in CELA Asia. This high-visibility role requires alignment with Australia and New Zealand business hours, supporting senior leaders and external stakeholders including industry bodies, government affairs forums, and external counsel. 

Responsibilities:

• End-to-end calendar management across India, US, and APAC time zones.
• Conflict resolution, focus-time protection, and meeting prioritization.
• Coordination of recurring forums and cross-org scheduling.
• Manage travel logistics for senior leader visits and AGC trips.
• Plan large events and manage event logistics, including venue and AV coordination.
• Expense management and reconciliation using Concur.
• PO, vendor, and compliance management.
• Office and facilities management, including conference room coordination.

Requirements:

• Minimum 10 years of progressive administrative/executive support experience.
• Experience supporting C-suite, GC/AGC, or VP-level leaders is strongly preferred.
• Experience in a multinational corporate environment—technology, legal, or professional services preferred.
• Bachelor's degree required (Commerce/Business/HR/equivalent).
• Postgraduate degree/MBA in HR, Business, or Organizational Psychology preferred.

Required Skills:

• Executive support to senior leaders (AGC/VP-level).
• Advanced calendar management across multiple time zones.
• Travel and expense management—Concur, corporate card programs, multi-segment international travel.
• PO and vendor management; budget tracking; GST & statutory compliance awareness.
• Event and visit management—including VIP visits and large internal events.
• Proficiency in Microsoft Office Suite—Outlook, Teams, Excel, Word, PowerPoint, OneNote, SharePoint.

Preferred Skills:

• Discretion and confidentiality—essential in a CELA/legal context.
• Strong stakeholder management across geographies and seniority levels.
• Strong written and verbal English communication.
• Proactive and anticipatory operating style.
• Composure under pressure during VIP visit windows and multi-event periods.

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