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Executive Admin Assistant
Aditi Consulting
🇺🇸 United States
On-site
Manager or above
4 days ago
$46.00 – $46.97 / hour
- Excel
- PowerPoint
- AI
- Pension
4 days ago
Summary:
We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high-pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders.
Responsibilities
- Executive Support: Manage the CFO’s calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.
- Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails, and phone calls in a professional and timely manner.
- Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events).
- General Office Duties: Ordering supplies for CFO office, processing invoices, expense settlements.
- Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last-minute changes.
- Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews.
- Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
- Problem-Solving: Proactively identify and resolve scheduling conflicts, logistical issues, and other challenges with a solutions-focused mindset.
- Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economy.
Qualifications
- Bachelor’s Degree
- Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.
- Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO’s office.
- Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines.
- Strong organizational skills with a keen attention to detail and accuracy.
- Expert in Microsoft Office Suite - Excel and PowerPoint.
Skills
- Positive attitude, sharp, highly intuitive, and able to anticipate up-to-the-minute needs.
- Highly collaborative and flexible to adapt to changes in schedule and procedure.
- Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment.
Pay Transparency:The typical base pay for this role across the U.S. is: $46.00 - $46.97 /hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
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Executive Admin Assistant · Aditi Consulting