Manager, Administration

Assist the Department Head to supervise subordinates to perform daily tasks, complete all jobs and ad hocs projects effectively.

Main Responsibilities:

• Assist Department Head to ensure the daily operation of the department

• Oversee cleaning services quality and scheduling across multiple bank locations

• Manage utilities procurement, including printers, water machines, etc.

• Supervise mail room operations, ensuring efficient delivery and dispatch

• Handle bank car matters including driving licenses renewal and maintenance issues

• Monitor outsourcing vendors and prepare relevant reports and documentations

• Co-ordinate with relevant parties on renovation projects, BCP arrangement and fire drill arrangement

• Ensure compliance with internal policies and external regulations on daily operations

• Assist in preparing management reports and monitoring / simplifying administrative workflow

• Handle ad hoc projects as assigned

Incumbent Requirements: 

• Degree holder in Facilities Management, Administration or related discipline with minimum 5 years of relevant experience at supervisory level, preferably in banking or financial industry

• Strong supervisory and communication skill

• Hardworking, independent, self-motivated and able to work under pressure and willing to overtime work

• Excellent analytical and report writing skills

• Have a strong sense of responsibility and detail oriented

• Proficiency in Microsoft office including Word, Excel, PowerPoint and Outlook

• Proficient in both written and spoken English and Chinese