Executive Assistant - Remote Healthcare

Are you the person who keeps things moving, spots what needs to happen next, and makes sure nothing falls through the cracks?

We’re looking for aRemote Executive Assistant who can provide strong executive-level support while bringing structure, organization, and follow-through to a busy healthcare environment. If you’re proactive, detail-oriented, and naturally look for better ways to get things done, this could be a great fit.

About Core-VA Solutions

Core-VA Solutions is a healthcare-focused staffing company based in Sugar Land, Texas, with over 20 years of experience connecting U.S. healthcare organizations with skilled remote professionals.

We value professionalism, accountability, innovation, and long-term partnerships — with both our clients and our people.

The Role

As aRemote Executive Assistant, you’ll support leadership with day-to-day executive and operational needs while helping keep projects, stakeholders, deadlines, and processes on track.

This is more than a calendar-and-inbox role. We’re looking for someone who cantake ownership, follow through, improve processes, and create systems that make work easier and more efficient.

What You’ll Do

Executive & Project Support

• Manage inboxes, calendars, meetings, priorities, and executive follow-ups
• Coordinate projects, deadlines, deliverables, and communication across stakeholders
• Follow up proactively with team members, clients, vendors, and partners until tasks are completed
• Prepare dashboards, reports, meeting notes, action items, and status updates
• Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups

Process Improvement & Documentation

• Identify opportunities to improve workflows, systems, and recurring processes
• Create and maintainSOPs, workflows, checklists, and process documentation
• Help develop practical systems, dashboards, andautomation workflows where appropriate
• Organize compliance documentation and track regulatory correspondence and deadlines

Communication & Content Support

• Handle professional email and phone communication with internal and external stakeholders
• Support occasional website updates and social media content creation
• Create simple graphics or content using Canva when needed

What You’ll Bring

• Experience as anExecutive Assistant, Virtual Assistant, Administrative Coordinator, or similar role
• Strong organizational, project coordination, and follow-through skills
• Experience supporting executives, managing multiple priorities, and coordinating stakeholders
• A proactiveprocess-improvement mindset with experience creating SOPs or improving workflows
• Excellent written and verbal English communication
• Strong attention to detail and ability to work independently
• Comfortable withMicrosoft 365, Excel, Asana, Trello, or similar tools
• Familiarity withCanva, social media, or content management tools is a plus
• Healthcare, Home Health, IDD, nonprofit, or compliance experience is a plus

Tools

Microsoft 365 | Excel | Asana | Trello | iCareManager | LazyGrow | Canva | Meta Business Suite | Dashboard & Reporting Tools

Experience with similar platforms is welcome. We value adaptability and the ability to learn new systems.

What We Offer

• Starting rate of $7/hour
• 100% remote / work-from-home
• Paid Time Off (PTO)
• Paid U.S. Public Holidays Observed
• Structured onboarding and training
• Supportive and collaborative work environment
• Long-term career opportunity with a growing company

Ready to Make Things Run Better?

Ready to bring order, ideas, and follow-through to a team that will notice the difference?

APPLY TODAY!We'd love to hear from you.