Administrative Assistant - Structured Finance

About the Role

Loomis Sayles is looking for an administrative professional to join our Structed Finance team to provide a full range of support to the department head, analysts, traders and associates.  Assignments may be non-routine in nature, and often times will be highly confidential. 

Job Responsibilities

• Provide vital support such as calendar management, coordination of meetings and composing   and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
• Ensure appropriate and timely communication of information to and from managers
• Provide support as necessary, including filing, faxing, copying, data entry, etc.
• Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
• High priority of administrative support in international and domestic travel arrangements
• Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
• Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
• Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
• Provide additional backup across peer group as needed.
• Additional responsibilities as assigned or requested.

Qualifications & Education Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 4 years of relevant work experience.
• Experience in financial services preferred.
• High level of professionalism and superior communication skills both written and verbal required
• Superior organizational skills and detail oriented.
•  Strong time management skills and ability to prioritize and multitask with ease
• Positive approach to assignments – no job is too big or too small.
• Flexible, team-oriented attitude.
• Willing to work extra hours when necessary.

Additional Requirements

The position follows a hybrid schedule with three days work from office and two days work from home.

Loomis Sayles is committed to offering competitive and equitable compensation. The salary range for this position is$70,000 - $90,000 USD. Your starting salary will be based on your experience, skills, qualifications and local benchmarking. This position is also eligible for a discretionary annual incentive award, which is based on individual and company performance. In addition to your compensation, you will have access to a comprehensive benefits package designed to support your health, well-being and financial security.