IT Enterprise Workflow Automation Engineer (Docuware)

The Enterprise Workflow Automation Engineer will play a critical role in designing, implementing, and maintaining workflow automation solutions that improve operational efficiency, strengthen internal controls, and support compliance requirements across the  company. This position will work closely with Accounting, Operations, IT, and dealership personnel to design automated workflows, develop integrations with core systems such as Tekion, and manage document migration initiatives including data from CDK Global Data Archiving. The role requires a strong combination of workflow design, business process understanding, and technical capability.

Key Responsibilities
Workflow Design & Business Process Automation
• Design and implement workflow automation using DocuWare to streamline internal 
business processes.
• Develop approval workflows for business functions such as capital expenditure 
requests and authorization routing.
• Partner with corporate departments and dealership personnel to analyze existing 
processes and implement improved automated workflows.
• Maintain documentation of workflow logic and approval structures.
Accounting & Operational Workflows
• Develop DocuWare forms that allow remote dealership staff to submit accounting 
and operational requests.
• Design workflows that route submitted forms and documentation to the appropriate 
corporate accounting teams for processing.
• Ensure proper documentation and audit trails are maintained within all workflows.
Systems Integration
• Assist in developing and supporting integrations between DocuWare and enterprise 
systems including Tekion.
• Work with internal developers and integration teams to create APIs that post 
transaction data to the dealership management system once workflows are 
completed.
• Support migration of documents from CDK Data Archiving into DocuWare.
Platform Administration
• Configure and maintain the DocuWare platform including:
o Workflow definitions
o Document storage structures
o Metadata and indexing fields
o User access and permissions
• Monitor system performance and troubleshoot workflow or system issues.
Compliance & Internal Controls
• Ensure workflow processes align with SOX compliance and internal control 
requirements.
• Design workflows with appropriate approval levels, separation of duties, and audit 
trails.
• Support internal and external audit requests related to workflow processes and 
documentation.
Continuous Improvement
• Identify additional opportunities to automate manual processes across the 
organization.
• Maintain a backlog of potential automation initiatives and assist in prioritizing new 
workflow implementations.

Required Qualifications
• Experience with workflow automation or document management platforms.
• Strong understanding of business process analysis and workflow design.
• Experience working with system integrations or APIs.
• Ability to collaborate across IT, accounting, and operational departments.

Preferred Qualifications
• Experience working with DocuWare or similar document management/workflow 
platforms.
• Experience in the automotive dealership industry.
• Familiarity with dealership management systems such as Tekion or CDK.
• Understanding of SOX compliance and internal control processes.
• Programming or scripting experience related to workflow automation or integrations.

Key Skills
• Business process analysis
• Workflow automation and design
• Document management systems
• Systems integration and APIs
• Accounting workflow understanding
• Internal controls and compliance awareness
• Strong communication and cross-functional collaboration

Work Environment
This position is based in Sandy Springs, Georgia or Dallas TX and requires working in-office 
with the corporate IT team and accounting staff. The role will collaborate with corporate 
departments and dealership personnel across the organization.

Additional Consideration
Candidates with automotive dealership experience will be highly considered.
Experience with SOX compliance, workflow design, document management systems, and 
programming/integration development is strongly preferred.

Pay and Recognition: 

• Weekly pay
• Paid holidays & paid time off 
• Paid training 
• Stock Awards (select management and front-line team member’s eligible)

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Student loan relief resources 
• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

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