CTHCA Procurement Specialist (TM-49543)

CLOSING DATE:     Open Until filled with Bi-weekly reviews

POSITION:               Procurement Specialist 

SALARY:                  $27.16/hr to $33.08/hr  per hour DOE

REPORTS TO:         Chief Financial Officer

LOCATION:              CTHCA - Reservation Wide - Open to Hybrid 

SUMMARY:

The Procurement Specialist is responsible for coordinating and performing purchasing and procurement activities for the Colville Tribal Healthcare Authority. The incumbent supports the timely and cost-effective acquisition of supplies, equipment, and services needed throughout the organization. The Procurement Specialist prepares and processes purchase requests and purchase orders, obtains quotes, communicates with vendors, monitors orders and backorders, maintains procurement records, assists with contract and vendor documentation, and works closely with requesting departments and Finance to support accurate and compliant purchasing. This position requires an organized, detail-oriented, and service-focused professional who demonstrates a high degree of accuracy, follows established purchasing controls, manages competing priorities, and consistently communicates with professionalism, discretion, and sound judgment.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• High school diploma or equivalent required.
• Three (3) years of progressively responsible experience in purchasing, procurement, supply chain, inventory, accounts payable, materials management, business administration, or a related field.
• Demonstrated experience preparing or processing purchase orders, obtaining vendor quotes, tracking orders, maintaining purchasing records, or performing closely related procurement functions.
• Demonstrated ability to use computers, purchasing or enterprise systems, spreadsheets, and other applicable technology.
• Knowledge of purchasing and procurement principles, methods, terminology, and documentation, including requisitions, purchase orders, quotations, receiving records, invoices, credits, and vendor records.
• Knowledge of basic inventory, receiving, accounts payable, budgeting, and recordkeeping practices as they relate to procurement activities.
• Knowledge of, or ability to learn and appropriately apply, CTHCA purchasing policies, delegated authority, internal controls, and applicable procurement requirements.
• Ability to prepare, review, process, and maintain accurate purchase orders and procurement documentation.
• Ability to obtain, compare, and evaluate quotations, pricing, specifications, availability, lead times, shipping costs, warranties, and other purchasing information.
• Ability to read and interpret purchase requests, quotes, purchase orders, invoices, packing slips, product specifications, contracts, and other applicable documentation.
• Ability to identify and resolve routine purchasing discrepancies involving price, quantity, delivery, invoicing, substitutions, returns, credits, and incomplete documentation.
• Strong organizational and time-management skills with the ability to work independently, remain focused and on track, manage competing priorities, meet deadlines, and follow matters through to completion.
• Demonstrated dependability, accuracy, attention to detail, accountability, and sound judgment.
• Ability to communicate professionally and effectively with team members, vendors, supervisors, department leaders, and representatives from a wide variety of organizations.
• Ability to provide professional customer service and explain purchasing requirements, processes, order status, and routine procurement information clearly and respectfully.
• Ability to use purchasing or enterprise systems, Microsoft Office applications, databases, spreadsheets, electronic document systems, and other technology used to process and track procurement information.
• Ability to analyze purchasing information from multiple sources by comparing and contrasting data to identify discrepancies, trends, cost differences, delays, and opportunities for improvement.
• Ability to maintain accurate, complete, organized, and timely records and documentation.
• Ability to maintain confidentiality and exercise professionalism, discretion, fairness, consistency, and sound judgment.
• Ability to establish and maintain effective working relationships with individuals and departments throughout the organization.
• Ability to follow written and verbal instructions, established procedures, approval requirements, and internal controls consistently.
• Ability to adapt to changing priorities, vendor availability, departmental needs, and organizational requirements.
• Ability to recognize urgent purchasing needs and promptly escalate issues that may affect patient care, safety, operations, or critical timelines.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.  In addition, this position may be subject to pre-employment background clearances.  If applicable, these clearances must be maintained throughout employment.

INFORMATION: Terri Mail, HR Generalist, Colville Tribal Health Care Authority, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 422.4398. terri.mail.ohc@colvilletribes.com