Executive Assistant + Office Manager (Series A)

About Craniometrix

Using AI to help dementia patients age at home

Tech description:

Job description:

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company.

You will own the day-to-day logistics of the founder’s schedule, office operations, and internal team experience — ensuring the company runs smoothly and the founder can stay focused on high-impact work.

This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

We’re looking for an exceptionally organized, high-ownership operator who is proactive, detail-obsessed, and thrives in a fast-paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution-focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.

## Founder Support

* Own and manage the founder’s calendar with precision and foresight
* Coordinate meetings, calls, and travel across time zones
* Anticipate scheduling conflicts and proactively optimize daily flow
* Handle personal administrative tasks for the founder (errands, shopping, organization, etc)

## Travel & Logistics

* Plan and book complex travel (flights, hotels, ground transport)
* Create detailed itineraries for founder and team travel
* Handle last-minute changes and travel issues seamlessly
* Coordinate offsites, conferences, and partner visits

## Office Management

* Ensure the office is clean, organized, and fully operational
* Light daily office upkeep (including bathrooms, kitchen, and common areas)
* Manage office supplies, snacks, and equipment
* Coordinate vendors, deliveries, and office maintenance
* Maintain a high-functioning, professional workspace environment

## Team & Culture Operations (“Vibe Creator”)

* Organize team events, celebrations, and offsites
* Help foster a positive, energetic, and high-performance office culture
* Support onboarding logistics for new hires
* Create a welcoming and polished in-office experience
* Be a go-to resource for day-to-day team needs

## Administrative & Operational Support

* Assist with internal coordination across leadership and team
* Support light HR/admin processes (documents, scheduling, coordination)
* Help organize internal trackers, documents, and operational workflows
* Execute special projects as needed