Executive Assistant - Mexico Greenfield

Job Description Summary:

We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry 4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring anExecutive Assistant who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution.

TheExecutive Assistant provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment.

What you’ll do for us

• Provide administrative and operational support to the Project Senior Director and project team on site.
• Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items.
• Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes.
• Support project documentation by preparing reports, presentations, tracking tools, and correspondence.
• Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership.
• Assist with monitoring project timelines, deliverables, and pending actions to support project execution.
• Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities.
• Coordinate office services in support of the project team, including records management, documentation organization, and office logistics.
• Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events.
• Serve as a point of contact for internal and external stakeholders related to project and administrative activities.
• Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative or project-related tasks as required to support successful project delivery.

Qualifications & Requirements 

• Bachelor’s degree in Business Administration, Engineering, Communications, or a related field preferred.
• +8 years of experience in an administrative or executive assistant role.
• Fluent in English & Spanish.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• High attention to detail with strong problem-solving abilities.
• Ability to work effectively in a fast-paced, project-driven environment.
• Professional demeanor with a high level of discretion, integrity, and interpersonal skills.
• Proactive, adaptable, and willing to support evolving project needs.
• Executive Support, Microsoft Office 365, Office Administration, Processing Expense Reports, Purchase Orders, Travel and Events coordination.
• SAP-S4 knowledge and Digital platforms (desirable).
• Database Management and Data Collection (desirable).

What We Offer 

• Purpose-Driven: Purpose-driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.  
• Global Connections: Allows you to develop, enhance, and maintain global connections that allow us to move faster and learn from others.  
• Community of Belonging: We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

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Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasonsour company continues to thrive after 130+ years. VisitOur Purpose and Vision to learn more about these behaviors and how youcan bring them to life in your next role at Coca-Cola.