Clerical and Administrative Specialist

Our Mission: Care. Comfort. Plan.

Chapel of the Chimes Haywardis looking for a Clerical and Administrative Specialist to join our team in Hayward, CA where we offer a passionate and purpose-filled work environment. The Clerical & Administrative Specialist is the organizational backbone of the location, providing critical administrative support that ensures a seamless experience for the families we serve.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

Compensation range of $18-20/hr.

Chapel of the Chimes Hayward has been a part of the Hayward community since 1872, providing generations of families with a place of remembrance, reflection, and lasting tribute. With a legacy spanning more than 150 years, our location is dedicated to helping families honor loved ones through meaningful memorial experiences that celebrate life, preserve cherished memories, and foster healing. Joining our team means becoming part of a historic tradition of service and a compassionate organization committed to supporting families with dignity, respect, and care.

Chapel of the Chimes Haywardis part of the NorthStar Memorial Group family of properties. Voted one of 2026’s USA Today Top Workplaces, NorthStar Memorial Group is a privately held company that offers opportunities for growth with a broad network of support, while keeping the intimacy and personal impact you have at an independently owned property.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.