Chief Accountant (8565)

JOB SUMMARY:

Provides support business services to the corps, social and youth activity programs provided by The Salvation Army and the staff associated with these programs; assists the Corps Officer, Business Administrator, or other management in the implementation of these services. Receipts, deposits, and oversees payroll preparation for the Corps Command employees. Supervises all personnel directly related to the Accounting Department of the local organization.

ESSENTIAL FUNCTIONS:This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Posts and maintains a variety of account ledgers including Red Shield Youth Center Account, Home League Account, and FEMA Account; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances accounts and prepares reports.

Transfers totals from ledger accounts to routine financial statements; prepares journal vouchers and posts data from general ledger to monthly financial reports – Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc.

Prepares all daily, weekly, monthly, quarterly, and annual reports as required by The Salvation Army, the United Way, and the State Government including but not limited to: Payroll and Payroll Reports, Headquarters Reports for each set of books, Quarterly reports to United Way, Tax Reports, etc.

Assists and Manages accounts receivable ledger which consists of receiving invoice payments and verifies amount due; prepares receipts, stamps checks, posts payment, runs reports, and completes and files deposit slips; determines source of funds and makes appropriate entry into cash books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.

Assists and Manages accounts payable ledger which consists of: obtaining approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks. Runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks.

Receives, records, and deposits cash receipts; distributes receipts to proper funds; makes daily entries into the cash receipts ledger; makes adjusting entries as necessary i.e. voids checks and bank charges, etc.; prepares check for deposit; reconciles back balance to book balance.

Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.

Post payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.

Prepares and balances bank reconciliations and copies financial statements from computer printouts to required forms.

Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support service, retirement, property income and expense, vehicle replacement, and miscellaneous.

Maintains checking accounts by making timely deposits, tracking bank balance and reconciling accounts; follows-up with back to resolve errors; maintains complete file of deposit slips and cancelled checks.

Develops and maintains a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.

Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.

Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditors; answers auditor questions as necessary; prepares a response to items in the audit report.

RECEIPTING/BANK DEPOSITS/ACCOUNTS RECEIVABLE:

Supervises and assists Bookkeeper in preparing and processing the deposit of all checks/donations received through the mail; lock boxes; and various programs; assists in preparing back deposit slips and summary of daily receipt reports; ensures all checks are stamped with deposit stamp; enters receipts into accounting records after Bookkeeper makes necessary summary reports.

Performs monthly reconciliation of accounting records.

Performs monthly reconciliation of bank statements for all accounts and submits to Business Administrator for review.

Prepares monthly Accounts Receivable Listing and A/R Accrual journal; inputs journal and accrual reversal into accounting system in conjunction with controller.

PAYROLL/BENEFITS BILLING:

Prepares and inputs general journal for each payroll cycle; prepares and inputs monthly-accrued payroll journal and accrual reversal journal.

Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.

Prepares sales tax ledgers and makes electronic payments via the internet on a bi-monthly basis. Prepares and inputs back adjustments/drafts related to employee/officer benefits i.e. group insurance, pension, sick benefits, and officer’s retirement fund into accounting system.

Prepares Tax Deferred Annuity invoice and posting each payroll cycle.

GENERAL LEDGER/CLOSINGS:

Reviews chart of accounts and recommends revisions to Controller.

Reviews posting of all balance sheet accounts, and income and expense accounts for errors; prepares journal correction on adjustments and errors for each month; inputs the same into the accounting system after the Controller’s review.

ACCOUNTS PAYABLE:  

Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc. and makes all corrections, postings, and payments.

Post support and statewide services due to Divisional Headquarters and prepares Accounts Payable voucher for payment.

FINANACIAL REPORTING:

Assists in preparation of all month-end financial reporting i.e. balance sheet and expense statements, net position.

Assists in preparation of all year-end financial reports.

Assists in preparation of all audit work papers as required by internal and independent auditors.

OTHER RESPONSIBILITIES:

Prepares bi-annual sales tax refund report.

Assists in budget preparation for various funding sources as requested.

Assists in conservation of all Salvation Army resources.

Abides by all Salvation Army policies and procedures.

Performs other related work as required.

MATERIALS AND EQUIPMENT:

Keyboard, Computer, Printer, Photocopy Machine, Modem, Fax Machine, Shredder, Telephone, Calculator, Coin Counter/Wrapper

MINIMUM QUALIFICATIONS REQUIRED:

EDUCATION AND EXPERIENCE:

High School Diploma or G.E.D. and an Associates Degree from an accredited college or university is required, a Bachelor’s Degree in Accounting is preferred.

and

three years experience performing progressively responsible accounting work.

or

any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

LICENSE AND CERTIFICATIONS:

None

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of computer fundamentals

Knowledge of accounting fundamentals

Knowledge of math fundamentals

Ability to proof financial documents and reports for accuracy and completeness.

Ability to organize work priorities.

Ability to perform multiple duties simultaneously.

Ability to interact and communicate well with others

MENTAL AND PHYSICAL ABILITIES:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to type and keypunch information into a computer.

Ability to perform mathematical calculations.

Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including telephone, typewriter, computer and adding machine.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time.

WORKING CONDITIONS:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts with noise, dust, dirt, and the like.