Call Center Representative

JOB DESCRIPTION

POSITION TITLE:   Call Center Representative

DEPARTMENT:    Energy

FLSA STATUS:       Non-exempt

PAY GRADE:          3

REPORTS TO:        Call Center Supervisor

GENERAL DESCRIPTION OF DUTIES

The purpose of this position is to support the Agency’s needs by providingresponsibility for answering phones in response to customer inquiries, processing fuel authorizations, scheduling appointments.

SPECIFIC DUTIESAND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Answer phones and respond to customer requests in a timely manner.
• Provide customers with service information.
• Refer customers to appropriate program or departmental staff.
• Place customer fuel orders into system.
• Complete call logs and reports.
• Setting appointments with customers for intake.
• Assist with on-the-job training for new Call Center Representatives.

ADDITIONAL JOB FUNCTIONS

• Make copies, fax and file documentation.
• Create reports on Excel.
• Performs all other duties as assigned.

Qualifications

MINIMUM TRAINING AND EXPERIENCE

Education: Must have a high school diploma or GED.

Minimum Years of Experience: One to two (1-2) years office experience. 

Demonstrated Skills: Must be able to multitask, be well organized, have a pleasant telephone demeanor, be proficient on office equipment, Microsoft Word and Excel, and have data entry skills.  Must be able to type at least 45-50 wpm.  Must be flexible with hours of operation.