FR
Business Legal Executive Assistant
Forge Recruitment
🇨🇦 Canada
Hybrid
Manager or above
3 days ago
- Outlook
- Excel
- PowerPoint
- Salesforce
3 days ago
Our client is a leading Canadian full-service law firm with a strong reputation for excellence and innovation. We are supporting their search for a Bilingual Business Legal Executive Assistant to join their Montreal team.
About the Role
- Provide comprehensive administrative and practice support to lawyers, including managing calendars, emails, files, deadlines, meetings, and client-related activities.
- Prepare, format, edit, proofread, and revise a variety of legal and business documents, including correspondence, memoranda, transaction documents, reports, and presentations.
- Manage large and complex client files, ensuring documents are organized, maintained, and retrieved efficiently in accordance with Firm procedures.
- Coordinate internal and client meetings, conferences, and events, including agendas, meeting rooms, catering, technology, materials, RSVPs, and travel arrangements.
- Monitor and prioritize incoming communications, including emails, calls, mail, and faxes, responding to routine inquiries and ensuring timely follow-up on outstanding matters.
- Support financial and administrative processes, including monthly billing, monitoring outstanding invoices, new client and matter openings, and conflict-of-interest checks.
- Coordinate business development activities and collaborate with lawyers and internal teams on client events, client relationship management, sponsorships, and other practice and business development initiatives.
The Offer
- The firm offers a competitive compensation package ranging between $80,000 - $90,000, a hybrid working model, a comprehensive benefits package from day one and a generous vacation allotment.
What You Bring
- 10+ years of experience as a Legal Assistant, ideally within a professional legal environment.
- Legal Assistant certificate
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), with familiarity with platforms such as iManage, HiQ, and Salesforce.
- Strong knowledge of business and legal terminology, with exceptional document preparation, proofreading, editing, spelling, and attention to detail.
- Excellent organizational, time management, and multitasking skills, with the ability to prioritize competing demands and meet tight deadlines.
- Strong communication, interpersonal, and client-service skills, with a high level of professionalism, discretion, and confidentiality.
- Bilingual proficiency in French and English, both written and spoken.
Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.
Business Legal Executive Assistant · Forge Recruitment