Clubhouse Manager
- Microsoft Office Applications
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Clubhouse Manager Job Description
JOB FUNCTION / PURPOSE
The Clubhouse Manageris responsible for overseeing the day-to-day management and coordination of Association operations and administrativefunctionin order tomaintain a smooth running & properly functioningcommunities.
PRIMARY RESPONSIBILITIES
Works with Board members, Lead Property Managers, Senior Managers and Regional Manager to develop strategic directionof the Association. Ensures on-site activities align with mission, vision,goals and critical success factors.
Develops,communicates andmonitors property budgets. Reviews monthly finances and makes recommendations to the Board as needed. Reviews,approves and audits vendor and utility company invoices.Prepares monthly financial reports.
Coordinates,negotiates and administers vendor contracts for property-level servicesin accordance with Association managementagreement and Board of Directors.
Conducts monthly property inspections. Prepares and communicates deed restriction violations as needed. Enforces all policies,rules and SOPs.
Attends all Board and annual meetings. Prepares and distributes meeting notices,agenda and minutes.
Responds to calls and inquiries from Board members,homeowners and vendors. Ensures that all calls and inquiries are reported,resolved and recorded.
Works with Community Manager Lead and Senior Managers for on-going training and mentoring.
Other duties as assigned.
EDUCATION, EXPERIENCE AND SKILLS
Education/Experience: BA/BS and 1-2 year of Community/Association management experience or AA and 2-3 years of Community/Association management experience.
Licenses/Certifications: Valid Driver’s License. CMCA, AMS preferred.
Technical: Advancedproficiency with Microsoft Office applications & internet. Ability to work with basic office equipment & phone systems.
Communication: Communicates clearly & professionally. Contributes toa positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback.Communicates detailed information.
Problem Solving & Quality: Pays attention to detail. Identifies& solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality& productivity.Identifies, solves complex issues.
Managing For Results: Works independently with minimal supervision. Takes projects to completion.Follows all company policies& SOPs. Manages multiple tasks,projects& priorities. Demonstrates flexibility in workflow/scheduling.
Leadership & Initiative:Demonstrates a positive attitude. Actsin accordance with company vision, mission & values. Takes accountability forown performance.Willing to take onadditional assignments. Seeks out opportunities for leadership & development. Trains others. Takes charge in absence of supervisor.
PHYSICAL DEMANDS
The work environment is characteristic of an office environment: sitting, standing, walking,bending and lifting arerequired to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.
Reasonableaccommodation may be made to enable individuals with disabilities to perform the essential job functions.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities,duties or responsibilities that may be required. Employees shall perform all other duties asrequired.
Clubhouse Manager · Inframark