Education Programs Coordinator

Job Profile Summary 

​This role focuses on managing operational aspects of ongoing projects from initiation through completion and serves as liaison between project management and planning, project team, and line management.   In addition, this role focuses on performing the following Administration Project Management duties: Serves as a liaison between the general project management office and the team members engaging in planning, reviews the status of projects and budgets, manages schedules, prepares status reports, and assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction. A professional individual contributor role that may direct the work of other lower-level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typicallyacquired through advanced education.   An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the followingproficiency:  work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area. 

Job Overview 

This positionis responsible forprovidingproject coordination to ensure highquality program delivery and excellent customer service and support to our faculty,staff and affiliated organizations. 

Job Description 

Minimum Qualifications: 

1.Bachelor’s degree in a business-related field. 

2. Three (3) years of related experience in academics or healthcare. 

Preferred Qualifications: 

1.Five (5) years of related experience in academics or healthcare. 

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 

1.Process requests and inquiries for information and/or materials. 

2.Assist with preparing andsubmitting grant proposals for continued funding of the program. This includes collecting andmaintaining data about the program for inclusion in tables and text, collecting andmaintaining files with faculty CV’s andbiosketches, editing of text as needed, copying, mailing of proposals, and other funding agencies. 

3.Responds to questions about programs and other promotional and programmatic initiatives. 

4.Functions as first point of contact andprovides excellent customer service, both internal and external. 

5.Keeps the Administrative Leadership informed of anyurgencies or irregularities that may surface during the regular course of business or conversations. 

6.Responsible for managing calendars and scheduling meetings that include individuals from all levels of the organization as well as external constituencies.Organizes travel. 

7.Establishes and manages a file and record keeping system. 

8.Order supplies and track inventory. 

9.Maintain relevant staff and committee lists; organize andupdate as necessary. 

10.Handles meetinglogistics and agenda preparation and material distribution for meetings and conference calls. 

11.Communicates regularly with other administrative staff and faculty about programmatic initiatives and activities. 

12.Supports the preparation of presentation materials and compilation of reports and organizational manuals. 

13.Provide general administrative support for retreats and otherspecial events asrequired. 

Physical Requirements:  

1.Professional office environment with typical office requirements such as computers, phones, photocopiers, filing cabinets, etc. 

2.This islargely a sedentary role, which involves sitting most of the time, but may involve movements such as walking, standing, reaching, ascending / descending stairs andoperate office equipment. 

3.Frequentlyrequired to speak, hear,communicate and exchange information. 

4.Able to see and readcomputers displays, read fine print, and/or normal type size print and distinguish letters,numbers and symbols. 

5.Occasionally lift and/or move up to 25 pounds. 

Skills & Abilities: 

1.Teamorientated andable to function in a fast-paced environment with a positive and professionalattitude, and have the ability to prioritize and handle multiple projects and tasks with accuracy and attention to detail.  

2.Ability to gather data, compile information and prepare reports.  

3.Skills in organizing resources andestablishing priorities.  

4.Demonstrated ability tomaintain confidentiality.  

5.Records maintenance skills.  

6.High-level interpersonal skills (to interact collaboratively with faculty, administrators and staff from diverse backgrounds and levels). 

7.Excellent verbal and written communication skills. 

8.Proficiency with Microsoft Office Suite including Word, Excel, Access, and PowerPoint. Knowledge of Visio preferred. 

9.Skills in managing multiple, competing priorities. 

10.Project management skills. 

At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.

The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.

Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.

Pay Range: