Accounts Payable Specialist

The Accounts Payable Specialist is responsible for all areas of invoice processing and reconciliation. This position will be responsible for ensuring bills match purchase order cost, product and quantity. The Accounts Payable Specialist is responsible for keeping accurate and up-to-date invoice records. This person follows which purchase orders are “open” or “closed” while communicating with vendors about the invoices and products received. The Accounts Payable Specialist will have contact with a variety of staff members and vendors, which requires strong interpersonal communication skills – both written and verbal.

Essential Functions
•    Reviews and verifies invoices, check requisitions, expense reports, and enters them into ERP system
•    Reconciles other accounts payable transactions
•    Prepares and performs daily check runs (back up function)
•    Prepares analysis of vendor accounts upon request
•    Monitors accounts to ensure payments are up to date
•    Researches and resolves invoice discrepancies and issues 
•    Maintains vendor/supplier file, along with W-9 files and other qualifying information
•    Corresponds with vendors and other associates and responds to inquires
•    Responsible for 1099 reporting and ensuring the accuracy of the information maintained in the accounting system
•    Other relative duties as assigned

Minimum Qualifications
•    High school diploma – college preferred;
•    2-5 years of experience in accounts payable performed; 
•    Proficient in MS Office Suite;
•    Strong verbal and written communication skills;
•    Strong organizational skills;
•    Strong interpersonal and customer service skills;
•    Ability to multi-task, work under pressure and meet deadlines;

Knowledge, Skills and Abilities 
•    Excellent Excel experience and skills required 
•    High attention to detail, self-motivated, and the ability to work independently 
•    Excellent organizational skills
•    Strong PC and systems skills required, proficient in Microsoft Office Suite
•    Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
•    Must be proficient in MS Word, Excel, and PowerPoint software programs
•    Excellent verbal and written communication skills required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employeeis regularly required to talk,hear and see. The employeefrequentlyis required to stand; walk; use hand to handle or feel; and reach with hands and arms.

Work Environment  

This joboperates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filingcabinets and fax machines. May occasionally require business travel. 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.