Administrative Lead, School of Manufacturing and Automation and School of Transportation (Temporary)

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Please note that Workday closes job postings at11:59pm MST on the day before the posting end date listed above.

To ensure your application is received, submitno later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through theNAIT Jobs Hub rather than the external career site.

Please Note: This is a temporary opportunity, ending on or before October 29, 2027, with the possibility of extension.

Reporting to the Academic Strategy and Operations Manager, this role, as the sole supervisor of the administrative team, provides overall leadership and management functions for this group as individuals and as a team. The position assures that all work performed by the team meets the administrative quality and service delivery requirements of the school.

Key Responsibilities

• Coordinate administrative functions to support departmental or program operations.
• Research best practices to inform improvements within the department.
• Develop and recommend department policies and procedures.
• Create plans for implementing new or revised policies and procedures.
• Resolve operational issues, problems, and service gaps.
• Train staff in administrative methods, processes, and procedures.
• Prepare and deliver communications to department staff regarding administrative matters.
• Provide comprehensive administrative and program support for the Manufacturing Sciences and Industrial Automation & Design programs, including coordinating projects, meetings, events, student enrolment activities, accreditation requirements, records management, and preparation of reports and program materials. 
• Manage day-to-day school and office operations by coordinating communications and correspondence, maintaining electronic and paper records, supporting front-desk functions, arranging office equipment servicing, and assisting with program- and school-specific initiatives as required.
• Other duties as required

Supervisory

• Plan for and coordinate the administrative needs of the organization beyond day‑to‑day operational requirements.
• Allocate resources for the unit supervised and consult with area managers to ensure alignment and coordination of overall administrative needs across the organization.
• Define goals and objectives for the unit, establish work priorities, and assume full responsibility for ensuring these objectives are achieved.
• Lead functions that, when related to support services shared across the organization, have significant impact on other administrative or support units.
• Supervise staff whose duties are typically described within the Administrative Support classification

Skills & Abilities

• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to balance priorities and take initiative
• Ability to exercise tact and discretion.
• Knowledge of MS Office suite is essential.
• Knowledge of computerized application systems, (i.e. PeopleSoft) would be an asset.

Qualifications

• Related degree such as Arts, Commerce or Business Administration
• 3-5 years of supervisory/leadership experience
• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification - Administrative Officer I

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration Refer to salary range noted on this posting, plus a comprehensive benefits package.

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offerbenefits and unique perksfocusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and ourEquity, Diversity, and Inclusion Strategy.We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us atcareers@nait.ca.

Please submit a resume and cover letter to be considered for this opportunity.