Assistant Director of Finance and Analysis - Closes: 10/4/26

Join Carroll County Public Library and make a meaningful impact!

Carroll County Public Library is seeking an experienced, collaborative Assistant Director of Finance and Analysis to support the daily operations of the library.   You’ll lead or support key areas including accounting functions, accounts payable and receivable, month-end and year-end financial close processes and annual inventory and audits.

Salary
$57,934.50 - $92,703.00 annually plus benefits
The initial compensation for this position generally falls between $57,934.50 and $60,831.23, contingent upon relevant experience and qualifications.

Schedule
37.5 hours per week
Must be able to work Monday through Friday, daytime hours

Apply By
Applications must be received by Sunday, October 4, 2026.
 

Job Summary

Provides oversight for all accounting functions to support the daily operations of the library, while also performing select hands-on accounting tasks.

Roles, Responsibilities, and Essential Functions

• Maintains accounting systems to ensure accurate financial data entry and integrity.
• Reviews credit card activity and serves as backup administrator for the corporate credit card program.
• Assists in developing and compiling the library’s annual operating and capital budgets.
• Leads coordination and preparation of the State-mandated annual independent audit in accordance with the Governmental Accounting Standards Board (GASB).
• Oversees accounts payable and receivable, including invoice approval, coding, and timely payment processing.
• Manages fixed asset reports and transactions, including acquisitions, transfers, disposals, depreciation, and participation in annual inventory and audits.
• Prepares financial reports, analyzes trends, identifies cost-saving opportunities, and evaluates strategies to improve efficiency and generate new revenue.
• Manages the financial aspects of all grants and assists with operating and capital funding requests from external agencies.
• Oversees document retention and ensures compliance with records policies.
• Assists with month-end and year-end financial close processes, including but not limited to, preparation of Form 990 and Form 1099.
• Reviews bank accounts, reconciles discrepancies, validates disbursements, and maintains payment files.
• Reviews computer-generated reports for accuracy; researches and corrects accounting errors.
• Prepares and submits timely reimbursement and drawdown requests.
• Reconciles capital budget allocations to ensure alignment with project funding.
• Consults with department managers to analyze actual vs. budget performance.
• Supports maintenance and documentation of internal controls across financial functions.
• Provides technical support to branch locations for POS systems.
• Maintains professional growth and development through participation in library teams, committees, outreach, and training activities.
• Performs other duties as instructed and assigned.

Qualifications

Required Knowledge, Skills, and Abilities:

• Comprehensive understanding of accounts receivable processes and fixed asset management.
• In-depth knowledge of generally accepted accounting principles (GAAP), practices, and procedures.
• Proficient with standard office technology and financial/accounting software
• Ability to provide clear guidance and training to customers and staff related to departmental functions and responsibilities.
• Skill in analyzing written, statistical, and numerical data for decision-making.
• Thorough knowledge of all CCPL policies, procedures, and guidelines.
• Ability to use clear, professional communication to create and tailor instructions based on individual needs and experience.
• Proficient in maintaining detailed financial records and preparing and interpreting complex financial reports, including journals, ledgers, and account statements.
• Demonstrated ability to handle sensitive information with discretion, professionalism, and ethical integrity.
• Commitment to outstanding internal and external customer service.

Experience and Education:

Required Qualifications

• Related bachelor’s degree
• At least three years of progressively responsible experience in accounting and fiscal analysis functions
• Working knowledge of accounts receivable and fixed asset management
• Previous experience with governmental accounting and budgeting

Preferred Qualifications

• Certified Public Accountant (CPA)