Administrative Assistant

SERVPRO of Vacaville/Dixon

🇺🇸 United States

On-site

Manager or above

7 months ago

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SERVPRO Team Lutz is hiring anAdministrative Assistant! BenefitsSERVPRO Team Lutz offers:

Competitive compensation
Superior benefits
Career progression
Professional development

And more! The Administrative Assistant role on our team is different from a typical administrative position. While strong organizational and communication skills are essential, this role requires someone who thrives in a fast-paced environment where priorities can shift quickly and multitasking is a daily expectation.

We're looking for a self-starter who can take their foundational training and confidently work through challenges by researching solutions and thinking independently. Rather than waiting for direction, the right person is proactive, resourceful, and willing to take ownership of their responsibilities.

This position provides critical support to both our Job File Coordinators and Project Managers. Responsibilities include ensuring job files contain all required documentation, such as adjuster information, claim numbers, and other key details. The role also involves scheduling inspections, taking First Notice of Loss calls, performing a variety of data entry tasks, and assisting with numerous day-to-day administrative functions that keep projects moving forward.

This position is truly the backbone of our team. A strong Administrative Assistant helps ensure our operations run smoothly by keeping multiple tasks moving simultaneously, knowing how to prioritize competing demands, and following through to completion. Success in this role requires excellent attention to detail, strong time management skills, adaptability, and the ability to juggle several responsibilities without losing focus on quality or customer service.

Key Responsibilities

Perform fundamental daily administrative tasks to assist the office team
Coordinate crew and job scheduling
Perform detailed and accurate data entry
Assist other departments, as needed

Position Requirements

High school diploma/GED (preferred)
Must be knowledgeable in Microsoft Office
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Skills/Physical Demands/CompetenciesThis is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law

Each SERVPRO® Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Administrative Assistant · SERVPRO of Vacaville/Dixon

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