Administrative Assistant

Administrative Support to the President

• Support and help schedule and manage the President’s calendar
• Provide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)
• Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors

Administrative Support to the Executive Leaders and Academy

• Schedule internal academy meetings as needed
• Update and maintain Blackbaud calendar 
• Serve as initial point of contact/switchboard for incoming calls
• Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messages
• Greet academy visitors and special guests
• Coordinate visitors and Raptor Visitor System
• Coordinate and track reservations for conference rooms/meeting locations/campus venues
• Coordinate, update, and maintain internal employee phone extensions list and directory by department
• Coordinate with the Cadet Store any standard office supplies needed for each division of the academy
• Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery

Administrative Support to Office of Admissions

• Essential responsibilities to Admissions as identified in the task list already developed
• Serve as back-up to Admissions Coordinator
• Monitor Admissions website information
• Assist with Admissions events

Qualifications

Education

• High school diploma
• Associate degree in Business Administration or a related field preferred.

Experience

• 1-3 years of administrative, executive assistant, office management, or similar experience.
• Experience supporting senior leadership, executives, or a president/CEO strongly preferred.
• Experience handling confidential or sensitive information.

Key Skills

• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple competing deadlines.
• Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.
• Strong judgement, discretion, and confidentiality

Preferred Characteristics

• Dependable and punctual.
• Professional, organized, and service-oriented.
• Flexible and able to adapt to changing priorities.
• Takes initiative and anticipates administrative needs.
• Maintains a positive attitude in a fast-paced environment.