Administrative Assistant

Position: Administrative Assistant
Duration: 12 months contract (Temp to Hire)
Location: New York NY 10019

Description:

Responsibilities:

• Calendar Management – complex agenda and setting of meetings across all time zones

• Schedule and track client meetings and support, including Board and Regulatory meetings

• Domestic & International Travel arrangements; expense claims, expedited travel services

• Coordinate webcasts, video and telepresence conferences as needed

• Preparation and coordination of departmental meetings, events, and Town Halls.

• Managing logistics for visitors

• Assist with the onboarding process of new hires and transfer candidates.

• Ordering, replenishment, arrangement and distribution of departmental supplies.

• Maintain current e-mail distribution lists in Outlook

• Modification and distribution of departmental reports.

• Completion of any reasonable projects or tasks, as requested by management.

• Manage principals' inbox/outbox with extensive follow up as needed

• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Minimum Required Qualifications:

• A minimum of 2 + years of relevant experience.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.

• Experience handling confidential materials at all levels.

• Undergraduate degree in related business field of study.

• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.

• Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.

• Knowledge of principles and processes for providing customer and personal services.

• Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).