Admin II Support - Front Office Desk and Reception Management (Zambia)

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Team Overview

Role Overview And Core Responsibilities

Front Desk and Reception Management

• Maintain a professional, welcoming, and well-organized reception area at all times.
• Serve as the first point of contact for visitors, clients, and service providers.
• Receive and attend to visitors, ensuring they are directed to the appropriate department or employee.
• Manage incoming telephone calls and enquiries, directing calls to relevant departments or employees.
• Maintain accurate visitor registers, including visitor sign-in and sign-out records in the approved format.
• Ensure adherence to visitor management and office security procedures.
• Provide general information and assistance to visitors where appropriate.

Customer Support and Credit Report Administration

• Assist visitors with the completion of TransUnion credit report request questionnaires.
• Verify that all required supporting documentation is attached before submission.
• Submit completed applications to the relevant processing teams.
• Assist customers requiring guidance on understanding credit report information.
• Explain dispute resolution procedures and direct customers to the appropriate channels when required.
• Escalate complex customer queries to the relevant teams for resolution.

Ticket Allocation and Reporting

• Allocate and manage incoming customer and operational tickets in accordance with service standards.
• Monitor ticket status and ensure appropriate routing to responsible teams.
• Prepare and maintain periodic reports relating to reception activities, customer interactions, office administration, and service requests.
• Maintain accurate records and documentation to support reporting requirements.

Vendor and Supplier Management

• Liaise with suppliers, service providers, and contractors to ensure the timely delivery of goods and services.
• Build and maintain positive working relationships with vendors.
• Follow up on quotations, invoices, delivery schedules, and service requests.
• Track vendor performance and escalate service issues where necessary.
• Coordinate supplier onboarding documentation where applicable.
• Support contract administration and vendor record maintenance.

Procurement and Purchase Order Administration

• Support procurement processes for office supplies, stationery, equipment, and operational requirements.
• Obtain quotations and facilitate purchasing requests in line with company policies.
• Create, submit, and monitor purchase requisitions and purchase orders.
• Follow up with budget owners and relevant stakeholders to obtain approvals.
• Track outstanding purchase orders and ensure timely closure of transactions.
• Coordinate with vendors regarding purchase order requirements and payment-related queries.
• Maintain accurate procurement records and documentation.

Required Knowledge And Experiences

Qualifications and Experience

• Diploma or Certificate in Business Administration, Office Management, Customer Service, or a related field.
• Minimum 2-3 years' experience in reception, office administration, or a similar role.
• Preferable: Experience managing vendors, suppliers, and office operations.
• Strong administrative, organizational, and customer service skills.
• Excellent communication skills

For positions based in South Africa, preference will be given to suitably qualified candidates from designated groups in line with the company’s Employment Equity plan and targets.

If you do not hear from TransUnion within three weeks of applying, please consider your application unsuccessful.

TransUnion Overview:

At TransUnion, ourWorkforce for Goodis built on purpose, impact, and opportunity. We empower our people to grow, innovate, and make a meaningful difference for our communities and customers all while being supported to thrive both professionally and personally. With a strong focus on flexibility, wellbeing, and collaboration, you’ll work with exceptional people across the globe, pioneering products, and cutting‑edge technology that truly matters.

At TransUnion Africa, you’ll join a purpose‑driven organisation that invests in its people through competitive rewards, comprehensive benefits, and meaningful career development. We offer permanent work‑from‑home flexibility, wellbeing support for you and your family, and access to global exposure and accredited learning so you can grow your career while maintaining balance.

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