Accounts Receivable Specialist

POSITION OVERVIEW:
Accounts Receivable position at Green Circle Growers is a critical role in our accounting process and requires a strong attention to detail. The successful candidate will have a very solid understanding of accounting and closing processes. The candidate must be able to communicate well across all levels. Must be able to manage a high volume of documents in a timely manner. Must have excellent time management and organization skills. The ideal candidate will have an aptitude for improving processes. 

JOB DUTIES:
•    Maintain a shared Accounts Receivables inbox
•    Daily invoicing
•    Invoice submittal in Customer Portal when necessary
•    Apply daily cash from ACH batches/check payments
•    Remote Capture Checks for three entities
•    Resolve short pays or overpayment at time of cash application
•    Dispute/follow up with short paid invoices
•    Responsible for past due account follow-up and collections
•    Research disputed delinquent account balances; correct any errors, including misapplied payments
•    Review status of delinquent accounts with manager on a weekly basis
•    Process credit card payments / credits and apply to customer invoice
•    Process credit memos
•    Make adjustments to accounts as needed
•    Process credit reference requests
•    Prepare and review monthly AR aging reports with sales
•    Completion of ACH, W-9 and any other forms needed for the customer
•    Prepare, organize and review reports requested by internal and external stakeholders
•    Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing new processes
•    Complete special projects and other responsibilities as assigned
•    Maintain accounting records as required per company policy and required for GAAP and control purposes (documentation, approvals, etc.)
•    Assist in end of month closing process for expense and balance sheet accounts
•    Provide excellent and timely customer service to all customer inquiries
•    Provide support to our internal teams
•    Prepare ad-hoc reports on a timely basis
•    Assist with other projects as needed
•    All other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:
•    3-5 years of experience in multiple company accounts receivable setup required. Experience in Microsoft Dynamics preferred
•    Associate/Bachelor’s degree in accounting or the equivalent combination of education, training, or work experience preferred
•    Well versed in Microsoft Office suite – Intermediate (advanced preferred) Excel skills, intermediate Word skills
•    Strong computer skills (Windows platform)
•    Sharp attention to detail
•    Comfortable making phone calls as well as emailing (clear communicator)
•    Ability to multi-task and work in a fast-paced environment
•    Developed time management and organization skills
•    Must pass background check
•    Must provide at least 3 professional references

PHYSICAL ENVIRONMENT & REQUIREMENTS:
•    Climate controlled office or home office environment
•    Continuously requires vision, hearing, twisting, and talking
•    Frequently requires sitting, standing, fine dexterity, and handling
•    Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
•    Rarely requires climbing