Accounts Receivable / Collections Specialist

Accountivity is hiring!

Job Title: Accounts Receivable / Collections Specialist
Location: York Region, ON
Job Type: Temporary - Permanent
Salary: $21.00/hour
Work Model: In Office

Position Description

• Oversee full-cycle accounts receivable processes, including invoice generation tied to shipments, cash application, and collections
• Set up and maintain customer accounts within the Syspro ERP system, including credit evaluations, credit limits, and ongoing risk monitoring
• Actively manage aging reports and execute structured collection strategies to minimize overdue balances and improve cash flow
• Work closely with sales, and shipping teams to resolve invoicing discrepancies related to pricing, quantities, freight, or shipping documentation
• Liaise directly with customers and agents regarding billing, payment status, and dispute resolution
• Issue/process credit and debit notes related to returns, pricing adjustments, shipping discrepancies
• Maintain detailed and accurate accounts receivable records, including invoice registers and supporting documentation
• Ensure timely and accurate posting of customer payments and reconciliation of accounts
• Prepare and maintain the monthly accounts receivable trial balance and supporting schedules
• Develop and update monthly cash flow forecasts with a focus on receivables and collection trends
• Analyze aging reports and identify high-risk accounts, providing actionable insights to management
• Support month-end and year-end closing activities related to receivables
• Fulfill internal and external audit requirements, ensuring proper documentation and compliance

• Bachelors Degree in Accounting, Finance, or a related field
• Strong understanding of accounts receivable processes, including invoicing, cash application, reconciliation, and trial balance maintenance
• Experience managing collections, including aging accounts, credit limits, and overdue balances
• Proficiency in ERP systems (Syspro or similar), including customer setup and financial transaction processing
• Knowledge of manufacturing, including shipment verification and invoice generation
• Ability to prepare AR reports, including aging summaries, cash flow inputs, and month-end reconciliations
• Strong cross-functional collaboration skills with warehouse, shipping, sales, and operations teams
• Effective problem-solving skills for resolving billing discrepancies, short payments, and customer disputes
• Strong communication skills for professional interaction with customers, vendors, and internal stakeholders
• High attention to detail with accuracy in financial processing, documentation, and audit support
• Strong organizational and time management skills to handle multiple priorities in a fast-paced manufacturing environment