Accounts Payable Specialist

We are looking for a detail-oriented AP Specialist to own the day-to-day finance operations for Spreetail UK and Spreetail Germany. This is a high-ownership role covering the full accounts payable cycle: invoice processing, supplier payments, reconciliations, and assisting month-end close. You will work across Xero, Datev, Linnworks, and Dext, and liaise closely with merchants, suppliers, and account managers to keep our books accurate and our cash position clean.

How you will achieve success:

• Manage shared Accounts Payable inboxes for Spreetail UK and Germany, triaging supplier invoices and resolving finance queries.
• Match inventory and freight invoices against purchase orders, rate cards, and Linnworks; investigate and resolve discrepancies.
• Process and upload AP and sales invoices into Xero and DATEV, ensuring accurate and timely financial records and audit compliance.
• Reconcile AP ledgers, bank payments, supplier statements, cashflow trackers, Xero, and P&L, ensuring accounts are complete and accurate.
• Support month-end close and audits by validating invoice records, preparing AP approval reports, maintaining cashflow accuracy, and providing required documentation.

What experiences will help you in this role:

• Solid experience in an AP and finance operations role, ideally in an e-commerce, logistics or multi-entity environment.
• Hands-on experience with Xero; Datev or Dext experience is a plus. Comfortable with spreadsheets; confident maintaining and updating a cashflow tracker.
• Strong reconciliation skills and high attention to detail — you catch discrepancies before they become problems.
• Comfortable working across two entities (UK and Germany) with different compliance requirements.
• Clear, professional communicator — you deal directly with suppliers, customers, and internal teams. Self-starter who can manage a busy inbox and multiple workstreams without close supervision.