NC
Accounts Payable – Japanese Speaker
NR Consulting - India
🇲🇾 Malaysia
On-site
5 days ago
- RPA
- Outlook
- Excel
- Adobe Acrobat
5 days ago
Location: Kuala Lumpur
Exp:4–7 years
Job Description:
• Provide day-to-day Japan Accounts Payable responsibilities
• Review accounts payable documents, invoices, purchase orders and
supporting evidence received through AP mailboxes, SharePoint, AP Central or
other approved channels.
• Compile, check and maintain invoice and PO documentation in PDF format,
mainly in Japanese, ensuring completeness before AP input or approval
processing.
• Process AP transactions in Pegasus / Pegasus Edge and AP Central, including
invoice validation, AP input, invoice change, payment date checks, tax code
checks and required follow-up actions.
• Support domestic payments, overseas payments, irregular payment handling,
staff expense claims and related AP documentation in line with Japan monthly
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cut-off schedules.
• Communicate in Japanese and English with Japan agency finance teams,
vendors, approvers, Re:Sources teams and system support teams to resolve
missing documents, incomplete information, PO/EDP issues and workflow
exceptions.
• Monitor AP Central and Pegasus Edge processing status, identify errors or
workflow issues, and escalate unresolved matters to the manager or relevant
support team on a timely basis.
• Support handover, knowledge transfer and documentation to ensure smooth
transition before, during and after the maternity leave cover period.
• Assist with UAT, system enhancement review, workflow documentation and
process improvement activities related to AP Central, Pegasus Edge, RPA and
other AP automation initiatives as required during the cover period.
• Maintain accurate filing, evidence tracking and audit-support documentation
for AP transactions.
• Perform other general accounting, administrative and process support duties
as required.
Business Compliance
Ensure a sound understanding of, demonstrate commitment to & comply with all
statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities
undertaken in that role.
Personal & Team
Accountabilities
Actively develop and maintain strong working relationships with all Re:Sources
personnel both at a interpersonal level and across all business processes within the
wider business environment.
Actively maintain communication and behaviour standards that foster a culture of
strong customer and service excellence both within Re:Sources and across all
customer and supplier organisations
Health and Safety
** COMPULSORY FOR
AMEA and OPTIIONAL
FOR OTHER COUNTRIES
**
• Undertake all work in a safe manner and follow all company and workplace
health and safety procedures
• Identify new hazards and advise manager or workplace H&S
representative/co-ordinator within 24 hours of identification.
• Report incidents and accidents to manager or workplace H&S
representative/co-ordinator as soon as possible
Key competencies:
Experience/Qualifications
• Possess at least 4–7 years of experience in Accounts Payable,
accounting operations, shared services, finance operations or a
similar role, preferably with the ability to quickly take over existing
processes during a temporary cover period.
• Fluent spoken and written Japanese is mandatory; business-level
English communication is required.
• Experience in Japan AP operations, invoice processing, PO
matching, payment support, shared service operations or business
process outsourcing will be an advantage.
• Degree or diploma in Finance, Accounting, Commerce, Business
Administration or equivalent practical experience.
Knowledge
• Knowledge of AP workflow, invoice validation, purchase order processing,
payment controls, Japanese business documents and basic accounting
principles is required; knowledge of Japanese consumption tax treatment
is an advantage.
Skills (including technology)
Basic knowledge of bookkeeping, AP workflow, invoice validation and payment
processing
Experience with AP input, PO matching, invoice change, PDF filing and evidence
tracking
Proficiency in Microsoft 365, Outlook, Excel, SharePoint, Adobe Acrobat and
workflow tools; experience with Pegasus / Pegasus Edge or AP Central is preferred
Accurate data entry, issue identification, reconciliation mindset and ability to work
with large volumes during month-end deadlines
Strong Japanese and English communication skills, with the ability to explain AP
issues clearly to stakeholders
Accounts Payable – Japanese Speaker · NR Consulting - India