Accont Receivable Specialist

JOB SUMMARY - The main focus of this position is to process billing and cash receipts.  Provide continued positive client and internal CSC relationships and to follow AR, Billing, and Cash Receipts internal control procedures.  Also, this position is responsible for ensuring job orders are processed accurately only for properly approved and vouchered vendor invoices or shipments, via various billing methods including but not limited to POD direct shipments, Customer Owned Inventory Receipts and Client Requisitions, and Bill as Ship Inventory Receipts and Client Requisitions.

ESSENTIAL FUNCTIONS:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes all types of billing – both Bill As Ship and Customer owned.  This includes billing purchase orders from vendor spreadsheets, vendor invoices and requests to close for customer owned material being received into our warehouse.
• Freight – verify freight charges by reviewing vendor invoice to determine if there are additional charges, i.e. truck charges, not listed on vendor invoice
• Gross Profit – analyze gross profit to verify that job is billing properly
• Completing the Batch Balancing Report to verify the accuracy of the accounts payable vs. PO received.   
• Inventory Control Transactions related to BAS orders
• Postage transactions – verifying postage log/use
• Communicates with CSR’s with any billing problems to eliminate discrepancy billing
• Process discrepancy billing on a daily basis
• Process outgoing mail – invoicing & discrepancy billing both in-house and outer-office
• Research A/P, I/C to help correct any problem orders
• Assist Accounts Payable Department if needed
• Delivery ticket billing – both manual and through shipping module
• Cash Receipts – posting daily deposits from  EFT, lockbox, live checks, PayApp deposits.  Posted either manually or through the cash receipts gateway
• Posting X money – posting on-account x money after X orders bill
• Credit/Rebills
• Negative Delivery Tickets
• Processing Invoicing Gateway – both CIG(shipping module) and CIG Plus (vendor spreadsheets)
• Processing Inbound Freight Module
• WMC accounting functions, including AP, AR, postage reconciliation using QuickBooks and Print Star.
• Various Adhoc projects as assigned

Qualifications

QUALIFICATIONS and SKILLS

• Must have at least 2 years data entry experience
• Experience working with Microsoft Office, especially Excel
• Ability to work from Excel generated worksheets entering data into a DOS based print inventory software program
• Exceptional customer service skills, both interpersonally and through written correspondence
• Ability to meet important deadlines, including the ability to work overtime as needed especially during monthly closing
• Must possess good math skills, grammar, spelling and problem solving skills with the ability to work independently
• Ability to multi-task
• Good organizational skills

EDUCATION

Some Accounts Receivable or Accounting experience preferred.

UNPLANNED ACTIVITIES:   Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.