Classification:Band 4 — Specialist

Reports To:Manager, Intergovernmental Affairs

Location:Hybrid — travel and visits to Hitacu as required

Employment Type:Full-Time, Permanent

Salary Band:Band 4 ($56,182 – $84,272)

POSITION PURPOSE

The IGA Coordinator, Data & Operations Specialist supports the IGA team by managing information systems, coordinating workflows, and providing administrative and operational support. The role ensures that data, files, and processes are organized, accessible, and consistent, enabling effective decision-making, streamlined service delivery, and coordinated intergovernmental work across YG.

ACCOUNTABILITY

Data Systems & File Management

Implement centralized IGA data management systems to track referrals, policy initiatives, engagements, and decisions.
Develop databases, trackers, and tools for efficient file management.
Organize digital file structures and establish naming conventions and filing protocols.
Ensure data accuracy, integrity, and completeness; support institutional memory.

Workflow Coordination

Coordinate intake, tracking, and flow of intergovernmental files for timely assignment, review, and response.
Monitor timelines, deadlines, and deliverables; flag items requiring attention.
Support implementation of IGA processes including referral workflows and engagement tracking.
Facilitate internal coordination by scheduling meetings, tracking action items, and ensuring follow-up.

Reporting & Visibility

Develop dashboards, summaries, and reports on IGA activities, trends, and workload.
Track and report on key metrics.
Prepare weekly updates, briefing materials, and internal reports.
Enhance data visibility to support evidence-based decision-making.

Operational & Cross-Departmental Support

Assist with preparation and organization of materials for meetings and engagements.
Provide administrative and operational support that enhances team efficiency.
Support cross-departmental coordination by ensuring information is organized and shared effectively.
Compile and synthesize information to support analysis and decision-making.

EDUCATION & EXPERIENCE

Required:

Diploma or Bachelor's degree in Information Management, Public Administration, Business, or related field
Minimum 2+ years of experience in coordination, data management, or operations
Strong organizational skills with proven attention to detail and accuracy
Proficiency with Microsoft 365 (Excel, SharePoint, Teams) and database/tracker tools

Preferred:

Experience supporting policy, legal, or intergovernmental teams
Knowledge of records management standards
Familiarity with the Maa-nulth Final Agreement and YG governance

CORE COMPETENCIES

Data & file management
Process coordination
Tracker & dashboard design
Discretion with sensitive information
Service orientation
Attention to detail

WORKING CONDITIONS

Office and hybrid work; primarily Hitacu and remote
Standard work hours with occasional flexibility around engagement deadlines

CULTURAL REQUIREMENTS

Respect for Yuułuʔiłʔatḥ culture, language, and protocols
Commitment to confidentiality on sensitive intergovernmental matters

Yuułuʔiłʔatḥ Government remote jobs

Intergovernmental Affairs Coordinator