Posting Close Date

Applicants must submit their completed application by 08-30-2026 at 11:59 p.m. MST

Application and Special Instructions

APPLICATION REQUIREMENTS:

As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment.

This position is on-site at TPD Headquarters. Remote or hybrid work arrangements MAY available at this time.

Assessment Information:
Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of September 7, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview.

Passing the typing test is required to be interviewed.

Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.

Interview Information:
Save the date: Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on September 18, 2026.

Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on September 24, 2026 at City Hall.

The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.

Please note: This position must successfully complete an extensive background investigation as it is supporting the Tucson Police Department within City Attorney’s Office. The background investigation includes but is not limited to local, state, and national criminal checks, Motor Vehicle history, finger print checks, polygraph examination, and drug screening.

Position Specific Summary

The LegalSecretaryposition intheCity Attorney’sLegal Advisors Office provideslegalsupportto internal and external stakeholders. This position requiressignificantlegalknowledge related tovarious topics. The positionalso works as a liaison between attorneys and process servers with Police Department personnel requiringvarious types of legal process service.

Work is performed under the supervision of the Principal City Attorney-Police Legal Advisor. This position does not supervise.

Duties and Responsibilities

Reviews and processescorrespondence,litigation documents such as court orders,summons and complaints, notices of claim, and subpoenasreceived or served, anddetermine necessary action, such as proper service on an officer. Opens matter incase management software,while adhering to naming conventions,anduses variousdepartment resources and software programs to compile all necessary documentation related to the specific matter. Provides all related documents to City Attorney’sInternal Litigation Unitasrequired.Processes and tracks all documents received for review by the Legal Advisors, including Agreements, Contracts, Memorandums of Understanding, Memorandums of Agreements, Public Records Requests, Subpoenas, and Court Orders.

Acts as liaison between attorneys, legal assistants,or process servers andPolice Departmentpersonnelregarding requirements and procedure for service of subpoenas. Provides information to attorneys or civilians who mayrepresent themselves in a court proceeding, as to the processforinterviewingdepartment personnel. Responds to questions fromPolice Department personnel concerning service of process.Maintains and updatesthesubpoenaprocess document for dissemination to all department divisions.

Executes thePeace Officer Sealed Records procedureaccording to court rules and requirements. Drafts quarterly email to the department with updates and specific instructions for the quarterly records sealing deadline.Responds to questions from personnel about the procedure, and their specific issues.Tracks and uploads current versions of required documentationto the PoliceDepartment intranetsite to keep the legal advisor’s page updated. Saves documentation in case managementsoftware anddisseminates accordingly. Follows up with officersregarding their sealing order received from the court and tracks sealed records.

Maintains and updates the office operations manual, including detailed software instructions. Drafts detailed procedures for any new software or department processes.

Maintains calendar tasks necessary for deadlines and department matters; schedules and calendars meetings for attorneys; corresponds via email with all levels of Police Department members in a professional manner.Schedules,tracks anddetermines deadlines related to classes taughtby LegalAdvisors for law enforcement recruits,and various internal departments. Assembles and provides classroom materials to personnel prior to class dates.

Processesauthorizations ofacceptance forclaims andlawsuitsreceived from personnel, includingpolice officer recruits.

Adheres to critical incident processes to ensureappropriate records are sealed and matter is opened in the case management software.

Reviews and processes evidence release requests received from thePolice Department. Obtains necessary case reports and information used todetermine legality of releasing evidence, notifies requesting department of the outcome, andsaves information in case management software.

Coordinates and schedules department travelin accordance with City rules, regulations, and processesregarding business travel.

Follows theCity Administrative Directiveregarding use of PurchasingCard.

Follows Records Retention deadlines and procedures forcertaindocuments held in the Legal Advisor' Office. Interacts with thePolice DepartmentRecordsSectionconcerning any records in question.

Performs other duties and tasks as assigned.

Working Conditions

Mostly office environment.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education

6 months post high school

Experience

Two (2) years of relevant experience

Equivalency

Any combination of relevant education and experience may be substituted on a year-for-year basis.

License/Certifications

Preferred Qualifications

Education: Six (6) months post high school
Work Experience: Two (2) years of directly related experience

Any combination of relevant education and experience may be substituted on a year-for-year basis.

PREFERRED QUALIFICATIONS:
Two (2) years of administrative support experience.
Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
Experience working in a related environment, such as a court or law office, including the handling of confidential information.

POSITION DETAILS

Job Profile

J0134 - Legal Secretary

View full job profile including classification specifications and physical demands athttps://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G105

Hourly Range

$21.96 - 32.94 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA)

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Attorney

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits athttps://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.

The City of Tucson is an Equal Opportunity/AffirmativeAction/Veterans/Disability Employer

The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources atEmployeeLeaves@tucsonaz.gov.

Recruiter Name

Noelle Smith

Recruiter Email

LBS_HR@tucsonaz.gov

For general Human Resources questions please contact 520-837-4190.

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