The Board Liaison & Executive Support Manager provides high-level governance, administrative, and strategic support to the Executive Director and SSCCC Board of Directors. This position serves as the primary point of coordination between the Executive Director, Board leadership, and staff, ensuring effective board operations, compliance with governance requirements, and timely execution of board priorities.

Unlike a traditional executive assistant role, this position centers on board governance, coordination, tracking, and follow-through, while also supporting executive priorities, institutional communications, and key organizational projects.

Key Responsibilities

Board Governance & Board of Directors Support

Serve as the primary liaison between the Executive Director and the SSCCC Board of Directors
Coordinate all Board of Directors and committee meetings, including:

Scheduling and logistics (virtual and in-person)
Agenda development and assembly of board packets
Drafting, recording, and maintaining official meeting minutes

Track board actions, assignments, resolutions, and follow-up items to ensure timely completion and reporting
Maintain official board records, including:

Roster and officer records
Policies, bylaws, and governance documents
Board verification and delegate confirmation processes

Support board member onboarding, orientation, and ongoing engagement
Provide logistical and communications support for board retreats, trainings, and strategic planning sessions

Executive Director Support & Strategic Coordination

Support the Executive Director in managing priorities related to the Board, external partners, and high-level initiatives
Draft, edit, and format executive-level correspondence, reports, and presentations
Coordinate Executive Director scheduling related to board business, governance deadlines, and strategic deliverables
Serve as a central point of communication between the Executive Director, Board, and staff on governance-related matters
Maintain confidentiality while handling sensitive executive, personnel, and governance information

Operations, Reporting & Project Management

Prepare quarterly reports, board updates, and summary materials
Manage board communications, mass updates, and website postings related to governance
Track organizational deadlines tied to board action, fiscal reporting, and compliance requirements
Assist with the preparation of invoices, contracts, and fiscal documents tied to board or executive functions
Coordinate board and staff travel related to meetings, conferences, and advocacy event
Support special projects as assigned that advance SSCCC’s strategic goals and governance effectiveness

Adaptability

Thrive in a dynamic, fast-paced environment
Demonstrate flexibility and adjust strategies as circumstances change

Education & Experience

Bachelor’s degree required; degree in public administration, nonprofit management, communications, or related field preferred
Minimum 3–5 years of experience supporting executive leadership, boards, or governance bodies—preferably in education or nonprofit organizations
Demonstrated experience coordinating high-level meetings, managing complex schedules, and tracking multi-stakeholder deliverables

Required Skills & Competencies

Strong understanding of or ability to quickly learn board governance and shared governance structures
Exceptional organizational and project-management skills with high attention to detail
Strong written and verbal communication skills, including board-level documentation and correspondence
High level of discretion, professionalism, and emotional intelligence
Ability to prioritize competing deadlines in a fast-paced, student-driven organization
Proficiency in Microsoft Office, Google Workspace, Zoom, and board or project-management platforms
Demonstrated ability to work effectively with students, board officers, staff, and external partners
Commitment to equity, student leadership development, and statewide advocacy

Work Environment & Expectations

Hybrid position based in Sacramento; in-office presence required for board meetings and key organizational functions
Monthly travel required for Board of Directors meetings, conferences, and retreats
Evening or weekend hours required to support board meetings and statewide events

100% employer-paid medical, dental, and vision insurance for the employee
Retirement plan with 100% employer match after one year
Paid holidays and vacation
Competitive salary based on experience

SSCCC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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