About Sanvivo

Shopify for pharmacies in Europe

Tech description:

Job description:

\*\*Executive Assistant / Operations Partner (f/m/d)\*\*\ _Full-time · Munich / Hybrid_ --- ### Do you keep the big picture in sight—even when things get hectic? If planning, organising and making a founder’s life run smoothly is your passion, you could be the linchpin we’re looking for. We’re **Sanvivo GmbH**, a Y Combinator–backed health-tech start-up building a leading end-to-end platform for medical cannabis. Our mission: safe access, fully digital workflows and a new standard of patient care. To get there, we’re assembling a high-energy team—and we need **you** at the founders’ side. --- ## Your responsibilities * **Prepare strategic decisions** for the founder team by researching and structuring relevant information * **Coordinate, plan and improve processes** together with the executives and department leads * **Own the founders’ calendars**—anticipate, schedule and prioritise internal & external appointments * **Plan and book** business trips, hotels and events * **Manage deadlines and tasks** to free the founders’ focus for high-impact work * Draft offers, **contract templates and strategic documents** * Run independent **e-mail and calendar management**, triaging incoming requests * Compile payroll data and work with external **payroll providers** * Record invoices, receipts and expenses; prepare documentation for our **tax advisor** * Monitor **payment runs, dunning and liquidity** * Run our **social-media channels** and editorial calendar --- ## What you bring * **3+ years’ experience** as Executive/Personal Assistant, Office Manager or similar * High level of **loyalty, resilience and discretion** * **Excellent German and English**, written and spoken * Outstanding **organisational talent**, structured work style and strong ownership * Confident with **Office suites and digital tools** * Drive to make an impact and think ahead * Solid command of **Gen-AI tools** (ChatGPT, Claude, Gemini, etc.) and the ability to use them programmatically * Sound knowledge of **bookkeeping or controlling** and the desire to deepen it --- ## What we offer * A **role of trust** with direct access to the founders * **Flexible hours** and hybrid/remote options * A modern office in the **heart of Munich** * A supportive atmosphere with **flat hierarchies** * Ample room for **personal and professional growth** --- ###

Sanvivo remote jobs

Executive Assistant