Location: Dubai, UAE
Employment Type: Full-time

Our client, a fast-growing company operating within theProprietary Trading / Fintech space, is looking for a highly organised, proactive, and professionalPersonal Assistant to the CEO to join their team in Dubai.

This is an exciting opportunity for someone who thrives in fast-paced environments and enjoys operating at the centre of business operations, executive coordination, and strategic initiatives. The ideal candidate will have previous experience supporting senior executives and exposure toProp Trading, Brokerage, Forex, or Fintech environments would be highly advantageous.

You will play a key role in supporting the CEO across executive, operational, and business functions while ensuring smooth day-to-day coordination across multiple departments and stakeholders.

Responsibilities

Executive & Administrative Support

Manage the CEO’s calendar, appointments, meetings, and travel arrangements efficiently
Coordinate internal and external meetings including agendas, documentation, presentations, and follow-ups
Manage emails, messages, and executive correspondence
Handle confidential information and sensitive business matters with professionalism and discretion
Organise and maintain contracts, executive documentation, reports, and company records

Communication & Stakeholder Coordination

Act as a key point of contact between the CEO and internal departments, external partners, and stakeholders
Coordinate with teams including:
- Operations
- Compliance
- Finance
- Marketing
- HR
- Trading Support
Follow up on projects, action points, and pending items to ensure deadlines are met
Prepare reports, summaries, presentations, and meeting minutes

Industry & Business Support

Support initiatives related to proprietary trading operations and strategic business projects
Coordinate with platform providers, liquidity providers, payment partners, and operational teams where required
Stay informed on market developments, industry trends, and relevant regulatory updates
Assist with company launches, campaigns, competitions, and internal initiatives

Project & Operations Support

Track ongoing projects and ensure cross-functional execution
Assist with business expansion initiatives and operational improvements
Support executive planning and high-priority business activities
Maintain trackers, reports, and operational updates

Travel & Event Management

Arrange business travel, hotel bookings, transportation, visas, and itineraries
Coordinate conferences, networking events, meetings, and company activities
Support executive hospitality and VIP arrangements when required

Requirements

3–5+ years of experience as aPersonal Assistant, Executive Assistant, or similar position
Previous experience withinProprietary Trading, Brokerage, Forex, Trading, or Fintech industries is highly preferred
Strong understanding of business operations within fast-paced financial environments
Excellent verbal and written English communication skills
Strong organisational and multitasking skills
Ability to handle sensitive information with a high degree of confidentiality
Strong time management and prioritisation skills
Proficiency with:
- Microsoft Office Suite
- Google Workspace
- Project management tools
Comfortable working under pressure and adapting to changing priorities

Nice to Have

Experience working with international teams and remote environments
Familiarity with:
- Trading platforms
- CRM systems
- Fintech operations
Previous experience supporting C-level executives in high-growth organisations
Strong problem-solving and decision-making skills
Ability to anticipate executive needs and work independently

Personal Attributes

Highly professional and trustworthy
Strong attention to detail
Proactive and solution-oriented mindset
Flexible and adaptable
Excellent interpersonal and communication skills
Calm and composed under pressure

This is a fantastic opportunity to join a rapidly growing company and work closely with senior leadership within a dynamic and entrepreneurial trading environment.

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