Job Title:Executive Business Partner

Location:Fully Remote

Employment Type:Full-Time / Permanent

Reporting To:Executive Leadership / Director

Role Overview:

We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance.

This role is suited for a high-calibre professional with strong business acumen, exceptional attention to detail, and the ability to manage confidential matters with professionalism and discretion. The successful candidate will act as a trusted support partner to leadership, ensuring smooth coordination of operational, compliance, and administrative priorities across multiple projects.

This is not a traditional secretarial role; it requires an individual capable of operating with autonomy, sound judgment, and executive-level professionalism in a dynamic and fast-paced environment.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative and secretarial support to senior leadership.
Manage calendars, appointments, meetings, and travel coordination where required.
Prepare reports, presentations, meeting packs, agendas, and professional correspondence.
Draft, proofread, and format confidential documents, letters, and executive communications.
Maintain organised digital filing systems and documentation repositories.
Coordinate follow-up actions and ensure deadlines are monitored and met.

Legal & Compliance Administration

Support with preparation, review, formatting, and filing of contracts, agreements, legal correspondence, and compliance documentation.
Liaise with external legal advisors, regulators, and stakeholders where necessary.
Maintain legal registers, licences, and statutory documentation.
Ensure proper tracking of compliance deadlines, renewals, and submissions.
Assist in governance and board/committee documentation preparation where required.

Payroll & HR Administration

Prepare and process payroll inputs accurately and confidentially.
Maintain payroll records, leave records, and employee administrative files.
Coordinate with finance/accounting teams regarding salary processing and payroll reconciliations.
Ensure compliance with payroll deadlines and statutory requirements.
Support onboarding/offboarding administration.

Project Coordination

Provide administrative support across strategic and operational projects.
Track project timelines, deliverables, and administrative requirements.
Assist in compiling project reports, dashboards, and status updates.
Coordinate communication and documentation between stakeholders.

Candidate Profile

We are looking for a candidate who demonstrates:

Exceptional organisational and multitasking abilities
Absolute discretion and confidentiality
Strong written and verbal communication skills
Ability to work independently with minimal supervision
Strong problem-solving mindset and proactive initiative
Ability to use and develop skills in AI platforms such as Claude and Chat GPT

Qualifications & Experience

Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred
Minimum5+ years experience in executive administration, legal secretarial, payroll, or similar senior support role
Experience supporting senior executives / directors highly preferred
Prior exposure to legal/compliance documentation and payroll processing essential
Experience in remote/virtual working environments is an advantage

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