Job title: Executive Assistant to CEO

Location: Brighton (Hybrid – the role will be required in the office on days the CEO is in the office. Typically 3 days in the office)

Salary: £55,000 - £60,000

🌟 Join the Award-Winning Team at Man Bites Dog! 🌟

Do you have a talent for staying three steps ahead, cutting through complexity and creating order in high‑pressure environments? If you’re a proactive, razor‑sharp EA with exceptional judgement and the ability to operate as a true strategic partner, we want to hear from you.

Man Bites Dog is seeking a top-tier Executive Assistant to the CEO - a pivotal role where you’ll work in close partnership with a dynamic CEO, enabling her to lead with focus, clarity and impact in a fast‑paced, high‑growth environment. You’ll bring structure, momentum and calm to her days, helping drive both leadership effectiveness and business performance.

About Us:

Man Bites Dog is an award-winning global B2B thought leadership and strategic marketing consultancy working with some of the world’s most exciting companies, including global leaders in technology, professional and financial services and engineering sectors. From sustainability and energy transition to AI and the future of work, our campaigns focus on some of today’s biggest issues and apply fresh thinking to fascinating subjects in order to deliver brand and sales impact for our clients.

Role Overview:

As Executive Assistant to the CEO, you’ll act as her right hand - an extension of her judgment, and professionalism. You’ll bring structure, momentum and calm to complex days, ensuring she is always in the right place, perfectly prepared, and supported by a diary and workflow that reflect real business priorities.

This role spans executive support, strategic partnership, new business coordination, relationship management, and operational planning across our Brighton and London locations (and occasionally across international time zones).

Key Responsibilities:

Executive Support & Strategic Partnership

Act as the CEO’s right hand and trusted strategic partner, representing their voice, judgement and professionalism.
Manage and optimise a complex diary across Brighton, London and international time zones.
Build detailed daily itineraries including briefs, prep materials, logistics and travel.
Maintain and prioritise the CEO’s to‑do list, aligning actions with available diary windows.
Identify and review weekly priorities with the CEO.
Protect focus time and reduce unnecessary internal meeting load.
Inbox management: triage, draft, respond and maintain impeccable tone.
Create and refine presentation materials.
Handle admin and expenses with accuracy and efficiency.
Maintain absolute confidentiality at all times - modelling discretion and professionalism.

Client Work & Relationship Management

Build trusted relationships with clients, senior leaders, prospects and internal teams.
Arrange and manage meetings, calls, and schedules across multiple stakeholders.
Coordinate client meetings in collaboration with internal client teams.
Book travel, accommodation and restaurants in the UK and internationally.
Act as an ambassador for the CEO - greet and host clients with warmth, confidence and professionalism.

New Business Pipeline & Marketing Support

Manage the CEO’s end‑to‑end new business pipeline and prospect engagement.
Use HubSpot CRM to log activity, track outreach and ensure flawless follow‑through.
Prepare the CEO for all new business and prospect meetings.
Draft and send high‑quality prospect communications.
Handle inbound enquiries and liaise with the Business Development Manager.
Support public speaking event logistics and CEO LinkedIn activity.
Ensure relevant contacts receive invites and timely follow‑ups.

Prioritisation, Delegation & Workflow Management

Act as gatekeeper and workflow filter - deciding what the CEO owns, what you handle, and what is delegated or deferred.
Strengthen internal accountability and reduce CEO follow‑ups.

Leadership Team & Operational Support

Attend senior leadership meetings, take clear notes and track progress on actions.
Organise off-site leadership sessions.
Supporting the team with ad-hoc work as required.
Support the People Operations Team during annual leave cover with reception or office tasks.

Ad Hoc Support

Coordinate occasional personal appointments to ensure seamless integration across professional and personal commitments.
Produce high-quality slide presentations to CEO brief.
Support sustainability and DEI&B initiatives.
Serve as Fire Marshal / First Aider (training provided).

Professional Background:

A minimum 7 years’ experience supporting a CEO, MD or senior leader in a fast paced, high expectation environment.
Background in corporate/professional services.
Strong practical knowledge of London (locations, logistics, travel routes).

Skills & Technical Competence

Impeccable written English and grammar.
Outstanding proofreading skills with exceptional attention to detail.
Proficient in Microsoft Office - Outlook (expert), Word (advanced), PowerPoint (strong), Excel (basic)
Tech‑savvy with the ability to learn new systems quickly; HubSpot experience is a bonus.

Cognitive Ability & Judgement

Highly intelligent, quick-thinking and organised.
Able to make sound, autonomous decisions about priorities.
Strong memory for names, relationships and context.

Core EA Capabilities

Proactively anticipates needs and stays three steps ahead.
Calm under pressure with excellent problem-solving skills.
Handles high volume and fast pace with ease.
Drives follow-through independently; nothing slips.
Comfortable managing up and protecting the CEO’s time.

Personal Qualities

Calm, patient and unflappable.
Warm, diplomatic and professional.
Gently assertive when needed - able to push back with confidence.
High emotional intelligence and strong relationship skills.
Loyal, discreet and trustworthy.
Thrives on organisation, structure and getting things done.
Adaptable and comfortable with ambiguity and context switching.

You’ll join an award‑winning consultancy with a strong culture, exciting global clients, and a creative, collaborative team. This role offers:

True partnership with a CEO who values strategic support.
Exposure to senior leaders, global networks, top tier clients and industry leading practitioners on innovative ideas that make a positive impact on the world.
A varied, high-impact role with influence and impact.
Opportunities to shape operational excellence and leadership rhythms.
Be part of a supportive, collaborative culture, named ‘Specialist B2B Agency of the Year’ at the B2B Marketing Awards, recognised for our team engagement and commitment to creating the best working environment.
Work from our lovely Brighton office just a stone’s throw from the beach.
Enjoy excellent benefits including healthcare options, individual training budgets, Wellness Wednesday, vibrant socials and our annual European weekender away.
We’re an equal opportunities employer. We believe a diverse workforce is central and are committed to diversity and inclusion, with a DEI&B group focused on ensuring every employee feels supported, empowered and able to thrive.
If you’re an outstanding Executive Assistant who thrives in a fast-paced environment and loves creating clarity and momentum for senior leaders, we want to hear from you.

Join our collaborative, high performing team at Man Bites Dog, where you’ll play a key role in supporting our CEO, strengthening our leadership rhythms, and helping drive the business forward. If you’re motivated by purpose, excellence and impact, apply today.

Man Bites Dog remote jobs

Finance Assistant / Assistant Accountant

Executive Assistant to CEO