About the role

We are seeking a sharp, reliable Operations Associate to support the day-to-day execution and coordination of a fast-moving, privately run investment and research environment based in Dubai.

This is a hands-on role suited to someone who enjoys responsibility, problem-solving, and operating close to decision-makers. You will support operational workflows across administration, coordination, documentation, and project support, ensuring things run smoothly and efficiently behind the scenes.

The role requires sound judgment, discretion, and the ability to work with limited structure. This is not a corporate role with rigid processes. You will be expected to think, prioritise, and execute.

Key responsibilities

Day-to-day operational and administrative support
Coordinating schedules, meetings, and logistics
Managing documents, records, and internal trackers
Supporting ad hoc projects and requests from senior stakeholders
Liaising with external service providers and counterparties
Ensuring follow-ups are completed accurately and on time
Bringing order and structure to ongoing workflows

What we are looking for

2–5 years of experience in an operations, administrative, executive assistant, or coordination role
Experience in a family office, professional services firm, consultancy, investment firm, or similar is preferred
Highly organised with strong attention to detail
Comfortable handling confidential information with discretion
Proactive, reliable, and able to work independently
Strong written and verbal communication skills
Calm under pressure and able to manage competing priorities
Comfortable working on-site in Dubai

This role suits someone who wants exposure, responsibility, and growth, rather than a narrow or highly structured corporate position.

Competitive monthly salary depending on experience
Opportunity to work closely with senior decision-makers
Exposure to investment, research, and high-level operations
Visa sponsorship provided where required
Long-term growth potential for strong performers
On-site role with real responsibility and ownership

Mana Family Office remote jobs

Operations Associate, Family Office