The Program Manager will be a core member of the Kindle Project team. This role will focus on advancing our programs and ensuring that the Kindle team, partners, and community-based decision-makers are fully supported and informed of their role in our work. This exciting role has you at the center of the work of Kindle Project. It involves all elements of Kindle Project programming – from dreaming and visioning to facilitation and storytelling all while holding the work plans, timelines, and coordination of the programs.

Kindle Project is an organization that balances outside-the-box thinking with strategy and experimentation. We are a remote office spread across North America with 3 full-time staff and a handful of consultants.

The Program Manager will work closely with the Director of Programs to manage, implement, and coordinate all programs for the organization. We are a very collaborative team and our culture at Kindle reflects the vibe of the programs we run.

Nobody has to do any heavy lifting alone – we all have self-determination and autonomy in many of the things we're working on, and the room to make it our own. It's a nice balance that mixes big creativity with 16 years of really honing our craft and becoming leaders in power sharing philanthropy. It's a symbiotic working culture where different voices and ways of working make for better work. Our values of humor, creativity, rigor (in our special saucy way), and making space for the light and the shadows all make our workplace very special and our impact something to tell your friends about.

We aren't looking for a perfect unicorn here because we know no one will possess every quality and skill outlined for this position. However, our next Kindle team member will come with their own basket of many professional skills and personal attributes that will make our potential new collaboration just the right fit.

RESPONSIBILITIES (including but not limited to)

Program Management/Coordination

Lead the coordination, organization, and tracking of programmatic activities and events
Coordinate clear communications between partners
Ensure all stakeholders are kept abreast of developments and timelines. Follow-up with appropriate individuals as directed and needed
Maintain a clear and consistent grasp of deadlines, due dates, and overarching goals of all programs for annual, quarterly, and monthly cycles and create and maintain work plans for each program
Be responsive to cohorts, donors, and team members by providing key information as needed
Manage the scheduling of all programs and team needs
Lead the coordination, planning, and booking of all in-person retreats
Serve as main point of contact for Kindle Project cohorts and manage flow of programs

Co-Facilitation

Work closely with the Director of Programs on cohort meetings and retreats including agenda visioning and program material creation and attending all cohort gatherings (online and in person)

Programmatic Reporting

Draft programmatic reports
Create the final design of reports

Occasional travel within North America for potential staff and cohort retreats. Anticipating travel to be no more than 4-6 times per year

MINIMUM REQUIREMENTS

Bachelor’s degree or equivalent years of experience
5 + years of experience in a managerial and/or coordination role in non-proﬁt, business, or corporate sector
3+ years of facilitation experience and a desire to learn and grow in this area

Confidence in holding space with diverse groups
Able to co-think on agendas and curriculum
Experience in leading meetings

Strong writing skills
Proﬁciency with Google Suite, Pages, Canva, Asana, and Zoom
Stable internet
Strong communication skills (verbal, written, listening, managing expectations) with an ability to nimbly and proactively assess needs with a solutions-oriented mindset, and ask for help
Strong ability to hold multiple tasks, plans, and programs at once while being able to develop and refine program management systems as needed
Proactive and initiative-taking
Exceptional detail orientation and ability to connect the dots
Agility to adapt to the needs of the Kindle Project staff, cohorts, and communities while keeping the team on task and rolling the ball across and within programs

DESIRED QUALIFICATIONS

Concern for and a desire to work toward a healthy, creative, and transformative redistribution of resources
Ideally, some experience working within the philanthropic sector
A desire to learn how high net-worth individuals and foundations collaborate to shift power
A desire to lead and facilitate groups in complex situations with creativity
Comfort and excitement working in cross-race and cross-class spaces
Experience and comfort working remotely and independently

SALARY & BENEFITS

The salary range for this position is between $75,000 - $90,000 and will be commensurate with experience.
Generous benefits package that includes 100% employer-paid health insurance (medical, dental, vision, and life), a matching retirement program, and a remote office stipend.

APPLICATION PROCESS

Please send a cover letter and resume tosara@kindleproject.org by April 12, 2024
Position will stay open until filled

All job applicants and employees must be currently authorized to work in the United States for any employer on a full-time basis without the need for visa sponsorship now or in the future.

Kindle Project is an equal opportunity employer and welcomes applicants of any race, creed, color, religion, ethnicity, national origin, income class, political affiliation, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or marital status, as well as applicants who have been previously incarcerated. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Proven experience as a Program Manager or other managerial position
Thorough understanding of project/program management techniques and methods
Excellent Knowledge of performance evaluation and change management principles
Excellent knowledge of MS Office; working knowledge of program/project management software (Basecamp, MS Project etc.) is a strong advantage
Outstanding leadership and organizational skills
Excellent communication skills
Excellent problem-solving ability
BSc/BA diploma in management or a relevant field; MSc/MA is a plus

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Program Manager