About the Role

We are looking for a highly organized, proactive, professional, tech-savvy Marketing & Operations Coordinator to support a fast-growing climate consulting and coaching company led by a nationally recognized expert in local climate action. This is a dual role as the CEO’s Executive Assistant and the organization’s Marketing and Sales Coordinator; as such the position works directly with the CEO.

This is a hybrid role combining:

executive support
marketing coordination
operational organization
AI-assisted content execution
project coordination

This is NOT a traditional social media manager role. We are looking for someone who enjoys variety, can think critically, loves systems and organization, and is excited to use modern AI tools like Claude and ChatGPT to move faster and smarter.

The ideal candidate is detail-oriented, resourceful, adaptable, and comfortable supporting both strategic initiatives and day-to-day operational tasks. If you have experience creating systems and structure for a visionary leader - this role may be right for you.

This position is hybrid with approximately 2 days/week in-office near Woburn, MA with remaining time remote.

This role requires schedule flexibility to work in close coordination with the CEO, including availability outside standard hours when needed. As you develop systems and processes to support the CEO, greater autonomy becomes possible.

Key Responsibilities

Executive & Operations Support

Assist CEO with meeting scheduling, travel coordination, inbox maintenance, sales calls follow-up, and organization of files and documentation
Run occasional local errands including mail pickup, bank deposits, office coordination, and event preparation
Help create and maintain operational systems, SOPs, and internal organization in collaboration with the Director of Operations
Coordinate vendors, contractors, and project logistics
Help ensure projects and initiatives stay organized and moving forward

Marketing & Communications Support

Coordinate and schedule LinkedIn content, newsletters, and email communications
Use AI tools (Claude, ChatGPT, etc.) to assist with drafting, editing, summarizing, and repurposing content
Review AI-generated content for quality, accuracy, and tone before publishing
Track and report on basic marketing analytics and engagement metrics
Assist with conference preparation, speaking engagements, and promotional materials
Maintain marketing calendars and communication schedules

AI & Process Optimization

Use AI tools to improve efficiency across sales, marketing, and operations
Assist in documenting workflows and building repeatable systems
Help identify opportunities to streamline repetitive tasks and communication processes

What Success Looks Like

The CEO is spending less time on administrative and coordination tasks
Marketing communications are going out consistently and professionally
AI tools are being leveraged effectively to improve speed and efficiency
Projects, follow-ups, and operational details are organized and moving forward
The business feels more streamlined, proactive, and supported operationally

Compensation & Details

Full-time salaried, exempt position
Compensation range: $65,000–$85,000 depending on experience
Health reimbursement account
Paid time off and paid holidays
Hybrid work environment
Opportunity for growth as the company expands
Mission-driven work with meaningful impact

Required Qualifications

3–7+ years of professional experience in executive support, operations, project coordination, or similar roles
2+ years of professional experience with marketing coordination, content creation, sales outreach, or similar skills
Exceptional organizational and communication skills
Strong attention to detail and follow-through
Comfortable learning and using AI tools such as Claude and ChatGPT
Ability to manage multiple priorities in a fast-paced environment
Experience upholding highly confidential material
Strong judgment and problem-solving ability
Highly proactive and self-directed
Must be local to the Greater Boston area with reliable transportation
Tech Savvy

Preferred Qualifications

Experience supporting a founder, executive, or small business leadership team
Experience in startups, consulting firms, agencies, or mission-driven organizations
Familiarity with LinkedIn newsletters, email marketing, and basic analytics reporting
Experience using project management or CRM tools - ideallyMonday.com and HubSpot, or at least a demonstrated ability and willingness to learn how to use these kinds of tools.

Ideal Candidate Traits

You are:

systems-oriented
highly organized
dependable
adaptable
tech-curious
calm under pressure
proactive
comfortable wearing multiple hats
excited by both strategy and execution
willing to jump in wherever needed

You thrive in close partnership with a visionary CEO.

You enjoy helping bring structure, momentum, and clarity to growing organizations.

KLA remote jobs

Marketing & Operations Coordinator (Hybrid – Greater Boston Area)