MEDrecord/HealthTalk is a internationally distributed team.MEDrecord runs and participates in international healthcare innovation projects (often as project lead).HealthTalk is a SaaS solution for voice-driven clinical reporting, sold to healthcare organisations in the Netherlands.

Most colleagues work abroad; a few are based in the Netherlands. When we want to meet in person, we use a flex office in Leiden. The role is roughly 8 hours per week, with hours you schedule yourself.

You will own the financial and administrative backbone of the company. OurCEO/founder is highly innovative and full of ideas, and relies on someone structured to keep finance and operations on track. In this role you are effectivelythe conscience of the company on financial discipline and follow-through.

We work with an external accounting firm that handles the financial processing inExact and tax filings — you are the in-house counterpart who keeps everything moving.

Responsibilities

Process incoming purchase invoices into the administration (Exact) and execute payments
Create sales invoices for innovation projects and HealthTalk, and monitor accounts receivable
Run payroll
Maintain and update the liquidity forecast
Track project finances — including chasing delayed subsidy payments and ensuring funds arrive on time
Support the CEO proactively: spot tasks that need to happen, flag them, and make sure they get done
Liaise with the external accountant on bookkeeping and tax matters

Solid experience in finance/bookkeeping, ideally withExact Online
Experience with payroll and liquidity planning
Familiarity with subsidy/grant administration is a strong plus
Highly structured, organised, and able to set priorities independently
Assertive — comfortable pushing back and convincing colleagues (including the CEO) when things need to happen
Self-starter who thrives with autonomy and a flexible schedule
Working proficiency inDutch and English (Dutch required for accountant, payroll, and Dutch client invoicing)
Based in the Netherlands; able to occasionally meet in Leiden

HealthTalk remote jobs

Finance/administrative Assistant 8hrs/week