Greene Services, Inc., a dynamic and growing company committed to providing exceptional services, is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office environment and supporting various administrative functions. This position requires a proactive individual who can manage multiple tasks simultaneously and thrive in a fast-paced environment. You will be the first point of contact for clients and visitors, providing a welcoming atmosphere and presenting a professional image of our company. Your responsibilities will include managing correspondence, maintaining office supplies, coordinating schedules, and assisting with accounting and human resource functions. Additionally, you will be responsible for record-keeping and file management, which are vital for our company's compliance and efficiency. If you are a self-motivated professional with a passion for organization and a commitment to supporting a collaborative team, we encourage you to apply and become a valuable member of Greene Services, Inc.

Responsibilities

Manage incoming and outgoing correspondence, including emails and phone calls.
Maintain accurate and organized filing systems for documentation and records.
Coordinate and schedule appointments, meetings, and travel arrangements.
Assist with invoicing, budget tracking, and other basic accounting tasks.
Oversee inventory management and reorder office supplies as needed.
Support human resources with onboarding processes and employee record updates.
Provide general administrative support to management and staff as required.

Proven experience as an office administrator or in a similar role.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize daily workload effectively.
Attention to detail and problem-solving skills.
A high school diploma is required; an associate's degree or relevant certification is a plus.

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Office Administrator