The Accounting Assistant is responsible for supporting the Company’s Accounting Department. The Accounting Assistant will be responsible for recording and verifying payments received by the Company, collections, processing fuel tickets, as well as other tasks related to accounts receivable functions.

Accounts Receivable and Accounting Responsibilities

· Use technical knowledge and skills to perform routine transactions in Accounting Assistant such as customer invoicing, deposits, application of payments, credits, and collections.

· Contribute with finalization of tenant invoices monthly, ensuring accuracy of invoices with data sources.

· Generate invoices and statements into the organization’s accounting systems, sending invoices to customers in a timely manner.

· Support customers by performing customer account reconciliations, resolving discrepancies, updating master and customer records.

· Maintain thorough and accurate accounting files in accordance with company policy and accepted accounting practices.

· Assist in month-end closing tasks such as but not limited to, accounting, account reconciliations, project reviews, and revenue generation.

· Process WA State Tax Reporting, FET Fuel Burn Report, as well as other accounting related reports as needed.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provide on-going support to encourage a collaborative teamwork environment.

· Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES NEEDED TO PERFORM THIS ROLE

· Associates degree or equivalent with a focus in accounting or bookkeeping or related field required.

· 5 or more years of experience in accounts payable or accounts receivable functions.

· Intermediate knowledge of GAAP and other Accounting principles.

· Ability to type or word process a minimum of 40 wpm and 10,000 kph accurately.

· Basic math skills. (ie. add, subtract, multiply, divide, fractions, decimals, etc.)

· High Proficiency in Microsoft Office, especially in the use of spreadsheets and/or financial accounting software such as Quick-books.

· Thorough knowledge of applicable accounts receivable/general ledger systems and procedures, financial chart of accounts and general corporate procedures.

· Excellent communication skills (written and verbal) and interpersonal skills needed to ask applicable questions to solve problems, uncover customer needs in the support process, and detailed tracking of calls.

· Must be comfortable operating with a strong level of professionalism and collaborative team effort.

· Must be highly detail oriented and organized in work, able to multi-task, and work under pressure to manage priorities and meet deadlines.

· Strong organizational skills, versatility, flexibility, and a willingness to work eagerly within constantly changing priorities.

· Must be able to maintain confidentiality and proper control of sensitive information.

· Must be able to use and operate general office equipment. (ie. multi-line telephone, fax, copier, etc.)

· Must have active driver license and driving record accepted by the Company’s Auto Insurance underwriting requirements.

PHYSICAL DEMANDS (PHYSICAL, MENTAL AND ENVIRONMENTAL)

The following capabilities are required in order to perform the essential functions of this position. Reasonable accommodations that do not create an undue burden on the company are available to address the following requirements.

· While performing the duties of this job, the employee is regularly required to sit for long periods of time at a desk or while traveling; use hands to finger, handle, or feel objects, tools, or controls on computers; reach with hands and arms; and talk or hear in meetings and on the telephone or on the computer in an office or variable setting.

· Specific vision abilities required by this job include close vision, and the ability to adjust focus while working on a computer.

· Employee must be able to lift and carry up to 20 lbs. which may include computer and/or standard office equipment on occasion.

Salary will be $18 to $20 per hour depending on experience. This a part-time position with no benefits. If the position becomes full time, benefits such as medical, dental and 401K matching would be provided. Vacation and sick time would also be apply as a full time benefit.

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