We are seeking a life-long team member who wants to be a part of a positive, inspiring culture and communicates that to themselves every day.

Key Responsibilities:

• Greet clients and visitors warmly, ensuring a positive first impression of the firm

• Manage all incoming calls and inquiries, and documenting notes from every client conversation in our database

• Maintain an organized, compliant and efficient e-filing system

• Schedule and coordinate client meetings, both in-person and virtual

• Coordinate all incoming and outgoing physical correspondence, ensuring timely distribution to staff, clients, and vendors

• Provide administrative support to staff, including and not limited to data entry, electronic filing, and document preparation

• Uphold the firm's policies and procedures, ensuring compliance with legal and SEC standards

• Maintain a clean and organized office and meeting space

• Track and order supplies, as needed

• Schedule office maintenance, as needed

Our Team Culture Thrives On:

- A Teamwork Mentality, Collaboration

- Open Communication

- Integrity, Honesty, Respect

- Problem-Solving

- High Follow-Through

- A Self-Starter, Execution of Responsibilities

What we will provide for you:

- A competitive compensation plan

- A positive and supportive work environment enabling you to develop your skills, collaborate with other professionals and invest in others

- A vision of a great life in the future, and the support that it takes to achieve it

Qualifications:

• High school diploma or equivalent

• Friendly demeanor and soft interpersonal touch, with the ability to establish a lasting rapport with clients

• Empathy, patience, and adaptability are key in this crucial role

• 2+ years of experience in a front desk or client service role. Big plus if you have experience in a financial or legal environment

• Proficient computer and telephone skills required; experience with client management software preferred

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities, with a high attention to detail

• Professional demeanor and appearance

• Ability to work independently and as part of a team

• High level of integrity and confidentiality

Flourish Pediatrics remote jobs

Virtual Services Admin