Easthampton Public School District is seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. In this role, you will provide administrative support to the superintendent and other key staff members. You will play a crucial role in ensuring smooth operations and maximizing productivity within the district.

As a Personal Assistant, you will be responsible for managing calendars, scheduling meetings, and coordinating travel arrangements. You will also handle correspondence, answer phone calls, and greet visitors. Additionally, you will assist with preparing and editing documents, reports, and presentations. You will serve as a liaison between the superintendent and various internal and external stakeholders, including parents, teachers, and community members.

This position requires a high level of professionalism, confidentiality, and commitment to excellence. The successful candidate will have excellent communication and interpersonal skills, as well as the ability to prioritize tasks and manage time effectively. Strong attention to detail and problem-solving skills are essential, along with the ability to work independently and as part of a team.

Responsibilities

Manage the superintendent's calendar and schedule appointments
Coordinate and organize meetings, including preparing agendas and taking minutes
Make travel arrangements, including booking flights, hotels, and transportation as needed
Handle correspondence, including drafting and editing letters, emails, and memos
Answer phone calls, provide information, and direct inquiries to the appropriate staff members
Greet visitors and provide exceptional customer service
Assist with preparing and editing documents, reports, and presentations
Liaise with internal and external stakeholders, including parents, teachers, and community members

Proven experience as a personal assistant or in a similar administrative role
Excellent organizational and time management skills
Strong attention to detail and problem-solving skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to maintain confidentiality and handle sensitive information
Excellent verbal and written communication skills
Professional demeanor and strong interpersonal skills
Ability to prioritize tasks and meet deadlines
High school diploma required; associate's or bachelor's degree preferred
Familiarity with the education sector is a plus

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