Elfvin, Klingshirn, Royer & Torch, LLC, is seeking a Legal Assistant/Office Administrator/Intake Specialist to assist our four-attorney law firm on Rockside Road in Independence. Most of our practice focuses on representing individuals in all kinds of employment-related matters, such as discrimination claims; unemployment compensation; non-competition/non-solicitation agreements; and severance negotiations and reviews. We also represent some small businesses with employment and business-related matters.

You will be part of a working environment that is laid-back and casual, while focused on providing outstanding, timely, and caring client service. We are looking for someone who is intellectually curious, wants to be part of a team, and who enjoys working with people.

Answer the phones
Handle client intakes and consultations from start to finish
Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
Process mail and scan to the appropriate files
Prepare correspondence to be reviewed by the attorneys
Assemble discovery materials and exhibits for court and depositions
Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
Handle electronic filings to and from courts
Get to know and build relationships with clients
Maintain and manage client and matter files, mostly electronic but some paper
Prepare engagement letters
Assist with billing, including receiving and logging retainers
Process credit card payments and deposit checks
Assist with collecting past-due invoices
Keep the office organized, comfortable, and functional by managing supplies and vendors

Preferably 3 years’ experience in an office environment, ideally a legal office
Proficient in a Windows environment and online/Cloud-based file management
Proficient in Word, Excel, PowerPoint, and Outlook
Highly detail-oriented and good organizational skills
Ability to multi-task, prioritize, and work independently
Excellent written and verbal communication
Excellent people skills
Experience with Clio a plus, but not required
Familiarity with employment law a plus, but not required
Familiarity with the unemployment compensation system a plus, but not required

Pay is commensurate with experience; $15.00 to $20.00 per hour
Hours right now are approximately 25-30/week, with a mix of in-person and remote work due to the pandemic (we are flexible – and vaccinated!)
Paid holidays
401(k) with employer match after 1 year of employment

Elfvin Klingshirn Royer & Torch, LLC remote jobs

Legal Assistant/Office Administrator