Family-Owned. Fast-Growing. People-Focused.

First Mate Heating & Cooling is a locally owned residential HVAC company serving the Kansas City metro since 1971. We’re growing quickly and expanding our office and financial operations. We are looking for a highly organized, detail-orientedBookkeeper who can keep our financials accurate, up-to-date, and clean — and help support a smooth-running business.

This role is ideal for someone who enjoys structure, takes pride in accuracy, and thrives in a small, tight-knit office environment. You’ll work closely with the Owner and Operations Manager and play a meaningful role in supporting a company that values integrity, transparency, and excellence.

Responsibilities

Daily & Weekly Bookkeeping

Record and categorize daily transactions in QuickBooks Online
Reconcile bank accounts, credit cards, and vendor payments
Process bills, receipts, reimbursements, and AP/AR
Manage contractor/vendor invoices and verify accuracy
Ensure all transactions have proper documentation

Financial Reporting

Prepare weekly financial summaries (e.g., money-in, money-out, cash flow)
Support monthly close process
Maintain clean, audit-ready books at all times
Provide accurate reporting for leadership reviews

Payroll & HR Support

Review timesheets and exported payroll data from ServiceTitan
Compile hours, commissions, bonuses, and reimbursements for payroll
Track PTO and attendance
Ensure timely payroll submission

Administrative & Operational Support

Maintain organized digital filing systems
Assist with vendor setup, W-9s, and annual 1099 preparation
Support the owner with financial tasks as needed
Jump in to help the office team during busy times (light phones, data entry)

2+ years of bookkeeping or accounting experience (preferred)
Strong knowledge of QuickBooks Online
Familiarity with AP/AR, reconciliations, and month-end processes
High attention to detail — you catch small errors before they become big problems
Strong organizational and time-management skills
Comfortable working in a small, fast-paced office
HVAC, construction, or home service industry experience is a plus
ServiceTitan experience is a bonus (not required)

Competitive pay based on experience
Health and dental insurance (after probationary period)
401(k) retirement plan
Paid time off and holidays
Stable, family-owned company with a 50+ year reputation
Supportive, positive team culture
Clear processes and structure to help you succeed

First Mate Heating & Cooling remote jobs

Bookkeeper - Family Owned Since 1971

Bookkeeper